Assistance (M/F/D) to the Department Head - Creston, IL, United States - Horizon Group

Horizon Group

Verified Company

Creston, IL, United States

2 days ago

Posted by:

James Miller

beBee Recruiter

Freelance

Description

Your position

As Assistant (m/f/d) to the Head of Commercial Services at Grün Berlin Group and also Managing Director of Grün Berlin Service GmbH, you are part of the assistant team at Grün Berlin.

In this role, you will act as a liaison within the departmental organization and serve as the central point of contact for the Head of Department, team leaders, colleagues, external business partners, and service providers.

You will ensure the smooth organization of the daily schedule for the Head of Department and coordinate daily and long-term tasks.

You will be responsible for coordinating daily work processes as well as organizing and preparing meetings or workshops. Your main focus will be on administrative and operational tasks.

Your responsibilities include:

Administrative tasks and office management
Telephone support, appointment coordination, and calendar management for the Head of Department and team leaders
Important internal and external interface within the company
Operational tasks such as mail processing, correspondence, project controlling, travel expense accounting, and insurance matters
Digital filing and file management, database maintenance
Preparation of decision templates, documentation, presentations, and handouts
Organizing and preparing appointments, meetings, or workshops with internal and external stakeholders
Minutetaking and research
Invoice processing

Your profile

Successfully completed training in relevant fields (e.g. commercial training) or studies, as well as relevant experience as an assistant* with a similar range of tasks
Multitasking ability and a high level of organizational and