Plant Administrator - Phoenix, United States - Cordia LLC
Description
SummaryReporting to the Office Manager, the Plant Administrator is responsible for general office management; certain purchasing, accounting, customer service functions; administrative support and oversight to office personnel as needed.
The primary objective is to provide business operations and administrative support to plant management and sales and marketing teams, ensuring safe, dependable, and cost-effective operations and growth.
Principle Responsibilities/Key Results AreasCustomer Management Support
- Maintain relationships by responding to customer inquiries.
- Learn to read contracts and understand customer billing.
- Work with sales team and accounting to support onboarding of new Cordia customers.
- Learn customer billing and entering rates in Munibilling.
- Process monthly customer invoices; manage credit and collections activities.
- Support endofmonth accounting process by responding to data requests from corporate accounting.
- Process PO invoices with invoice receipt to accounting.
- Code nonPO invoices and forward them to accounts payable.
- Track invoices through payment cycle and maintain log.
- Investigate and respond to vendors regarding payments and other inquiries.
- Respond to data inquiries from corporate accounting.
- Utilize plant ERP system to manage work orders and purchase orders.
- Provide proper coding and process plant purchase orders for materials and services.
- Work with plant personnel to be sure purchase orders are coded correctly.
- Collect and enter vender profile information into SharePoint.
- Monitor vendor onboarding and report to plant personnel.
- Administrative support to staff as needed.
- Answer telephones, process daily mail, maintain office supplies, filing, issue forms for safety shoes and safety glasses to employees, perform document and record management activities.
- Office and plant appearance / organization
- Support marketing team with events, as needed.
Basic Qualifications
- High school diploma or GED required.
- Five (5) years of related experience
- Must have proficiency in Microsoft Office Products (Excel, Word, and PowerPoint)
- Strong communication, interpersonal and presentation skills
- Initiativetaker, focused, results and goaloriented
- Bachelor's degree in business or related field of study
- Previous experience in an industrial or manufacturing environment
- Some overtime is required as special projects arise.
- Limited overnight travel for company meetings and company and/or vendor training
- Occasionally requires wearing personal protective safety equipment (safety glasses, hard hat, plugs, etc.)
- Occasionally lifting 35 lbs. as appropriate to perform duties and responsibilities.
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