Facilities Administrative Assistant - Stanford, United States - Jobility Company

Jobility Company
Jobility Company
Verified Company
Stanford, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Description:


CORE DUTIES:

  • Process nonstandard requests, initiate appropriate documentation and notify Building Manager and/or coordinate with outside agencies as needed.
  • Work closely with custodial team and Building Manager to identify deficiencies and make recommendations to remedy problems.
  • Perform facility inspections on a routine basis.
  • Accountable for key control and assets provided.
  • Identify maintenance needs throughout assigned buildings (i.e. safety concerns, missing furniture, etc.)
  • Enter corrective work orders to rectify any maintenance issues that are found during building inspections.
  • Damage billing assessment and compilation.
-
Gather and manipulate data via Excel
:


  • Provide thorough photo documentation for damage billing process.
  • Assist with special facility related projects as deemed necessary by Building Manager.
  • Ability to interface appropriately with Stanford colleagues and outside vendor groups.

Qualifications:


Knowledge, Skills and Abilities:

  • Demonstrates excellent problem solving and decision making skills to effectively solve and respond to complicated requests.
  • Excellent customer service experience and a proven ability to meet performance standards.
  • Ability to work in a dynamic environment with potential for shifting priorities.
  • Excellent attention to detail and accuracy.
  • Ability to use authority, knowledge and judgment to respond effectively to complicated requests.
  • Ability to multi task.
  • Ability to learn policies and procedures and correctly provide that information to customers and use information to make sound decisions.
  • MS Word and Excel experience
  • Excellent customer service, both in written and oral communication.
  • Correct attire for job function, presentable at all times.

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk based computer tasks, use a telephone, and grasp lightly/fine manipulation.
  • Writing by hand, sort/file paperwork.
  • Rarely kneel/crawl.
  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • May work extended hours

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Requirements:


Education & Experience:


HS diploma or GED and at least 1 year of experience in an educational or facilities environment.

They may be required/asked to drive an electric golf cart. So they must have a valid driver's license as well as take an online Golf Cart Training course once they are hired. Driving will be required less than 10%

M-F 8-5pm

Job Types:

Full-time, Part-time

Pay:
Up to $24.00 per hour


Schedule:

  • Day shift
  • Monday to Friday
  • Night shift
  • Weekends as needed

Application Question(s):

  • You may be required to drive an electric golf cart. Therefore, you must have a valid driver's license and take an online Golf Cart Training course once you are hired. Driving will be required less than 10% of the time.

Education:


  • High school or equivalent (preferred)

Experience:


  • Customer service: 3 years (preferred)
Administrative Assistant: 3 years (preferred)


Ability to Commute:

  • Stanford, CA preferred)

Work Location:
In person
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