Executive Assistant - New York, United States - Luxottica Wholesale North America

Luxottica Wholesale North America

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Requisition ID:844196

Position:
Full-Time

We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses.

The Company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world's evolving vision needs and the global demand of a growing eyewear industry.

With over 180,000 dedicated employees in 150 countries driving our iconic brands, our people are creative, entrepreneurial and celebrated for their unique perspectives and individuality.

Committed to vision, we enable people to "see more and be more" thanks to our innovative designs and lens technologies, exceptional quality and cutting-edge processing methods.

Every day we impact the lives of millions by changing the way people see the world.

With a unique global network of commercial subsidiaries and independent distributors across major markets, our customers are offered a strong portfolio of the most popular lens, frames, instruments and equipment brands that can serve every sector of the market.

The Wholesale team works with our customers one-on-one, developing professional relationships based on trust and care.

GENERAL FUNCTION

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate.

The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

MAJOR DUTIES AND RESPONSIBILITIES

Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
Organizes and prioritizes daily administrative responsibilities
Serve as backup to other NYC executive assistant(s)
Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
Ensures supervisor is aware of critical dates and deadlines; follows up where needed
Accurately and effectively communicates relevant and potentially sensitive information to and from others including innerdepartmental and crossfunctional team members and other business leaders
Drafts correspondence as necessary and produces errorfree and grammatically correct documents
Maintains a high level of confidentiality and exercises good judgment
Demonstrates strong communication skills
Coordinates and manages details of advanced travel arrangements, including international travel and exp
Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
Anticipates and follows up on requests and issues with a proactive, problemsolving approach
Creates an environment that fosters teamwork and trust
Proactively communicates potential issues and reminders to executives and coworkers as appropriate
Organizes and maintains files and sensitive information

BASIC QUALIFICATIONS

Associate's degree
3+administrative experience.
Advanced proficiency with Microsoft Office Suite
Excellent organizational and prioritization skills, and ability to balance multiple tasks
Strong project management skills
Ability to work independently and exercise sound judgment
Advanced grammar and written/verbal communication skills
Able to professionally interface and communicate among executives and other internal and external highlevel individuals, including high level of contact with Italybased associates and executives, assisting with travel and meeting needs when visiting New York City offices

PREFERRED QUALIFICATIONS

Bachelor's degree
5+ year's administrative experience
Experience supporting multiple leaders, including international travel support

Pay Range: 75, ,900.00

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements.

In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package.

Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or express