Botanical Gardens Administrative Assistant - San Marino, United States - The Huntington

The Huntington

Verified Company

San Marino, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Us

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science.

The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington

Founded in 1919, The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections.

Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture

Here we are committed to the highest of standards in all that we do - from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.

Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. We are better together.

We believe an explicit commitment to diversity, equity, and inclusion directly impacts and improves staff and audience engagement and experience.

Job Description:

About the Role
This is a temporary position from August 1, 2024 to January 15, 2025. The Administrative Assistant reports to the Assistant to the Director of the Gardens to provide support to the Director of the Gardens, help with planning and coordination of events, act as liaison with visitors to the Botanical Center, and perform general departmental administration duties.

Essential Functions-Answer phones and greet visitors

Schedule appointments and help maintain calendars
Schedule and coordinate meetings
Collect and distribute mail

Write and edit documents such as letters, and presentations

Create and maintain extensive filing systems, both electronic and physical
Manage invoices for payment by the Finance Office
Coordinate events hosted by the Botanical Gardens
Fill in for the Assistant to the Director when needed
Assist with budgeting processes
Assist with management of timesheets
Support the Botanical Library collections, such as shelving books and checking books out to Reader Services
Bachelor's degree preferred.
At least 3 years demonstrated experience in administration
Excellent writing and verbal communication skills (Spanish a plus)
Proficient in Microsoft Office and office management systems and procedures
Excellent time management skills and ability to multi task and prioritize work.
Ability to work independently and proactively with mínimal supervision.
Administrative skills: scheduling, organizing information into effective presentations for management.
Compensation & Benefits

We provide competitive compensation, generous benefits and perks for all eligible employees including:

Pay Range:
$22/hr.$25/hr. Commensurate on experience.

Discounts for staff in The Huntington Store and restaurants
Access to the Museums Council pass, which grants free admission to various museums and cultural institutions
Free passes each month to welcome family and friends to visit the grounds
The Application Process

Please submit a cover letter and CV/resume as a single PDF attachment.