Contracts Specialist - Georgetown, United States - Williamson County
Description
JOB SUMMARY:
Reporting directly to the Deputy Purchasing Agent, responsible for administrating, processing, and monitoring contract agreements formed by Williamson County departments.
EXAMPLES OF WORK PERFORMED:
- Generates, processes, reviews and tracks contracts and documents related to external services provided to Williamson County
- Processes renewals, change orders, addenda, supplemental agreements of contracts and Professional Service Agreements
- Creates various contract documents associated with invitations for bids, requests for proposals, requests for qualifications, amendments, identifying services to be rendered, according to project specifications
- Performs contract compliance by ensuring terms, legality and conditions are met
- Assists in and coordinates contract and agreement development including defining requirements, negotiating, identifying objectives, and implementing guidelines and project regulations
- Prepares documentation for new and renewing contracts and assists in the execution and the distribution of the contract documents
- Reviews and processes coop purchase agreements, ensures purchases are legal and terms are favorable to the County
- Works with cooperative purchasing entities to determine feasibility of using their contracts
- Assures best value achievement through cost evaluations and other methods
- Processes purchase orders within limits, as assigned
- Tracks and logs various financial reports related to contracts budget terms and agreements
- Prepares bid documents and collaborates with internal and external professionals to draft and approve terms and conditions for specific projects
- Serves as department liaison for county departments, vendors, agencies, contractors, legal and the public regarding contract inquiries
- Maintains accurate contract records as well as oversees retention and storage of department files
- Monitors and ensures vendor performance with input from county departments and implements necessary corrective actions
- Performs various audits and collaborates with Williamson County Auditor's Office
- Performs business case analysis to determine need and effectiveness of contract services
- Performs various quality control measures for all contract documents
- Attends all meetings and trainings, as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to the Deputy Purchasing Agent
- Direct Reports
- No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
- Position involves safely operating a motor vehicle
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an airconditioned environment
- Travel between work sites, as required
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent and five (5) years of purchasing or procurement experience OR an equivalent combination of education and experience
- Two (2) years of contract administration experience
- Knowledge of local, state, and federal government finance practices
- Knowledge of contract documents, agreements, and legal practices
- Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid driver's license
PREFERRED QUALIFICATIONS
- Associate degree in a related field
- National Purchasing Association Certification OR Contract Management Association Certification
- Knowledge of Contract Management System such as Bonfire or similar
- Proficient data entry skills with the ability to type up to 55 words per minute
EMPLOYMENT TESTING
- Employment is contingent on passing any postoffer, preemployment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: Yes
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
SUPPLEMENTAL INFORMATION:
TOBACCO FREE WORKPLACE POLICY
**TOBACCO FREE WORKPLACE POLICY
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