Administrative Assistant - Washington, United States - Harkcon Inc
Description
Harkcon, Inc.is seeking to add an experienced Administrative Assistant to our National Security and Intelligence team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA).
The Administrative Assistant will provide high-level administrative and managerial support to upper management within DOE/NNSA. This position is full-time.RESPONSIBILITIES
- Provide a professional customeroriented approach when dealing with the public and seniorlevel officials within DOE/NNSA, programs, functional offices, and field offices, national laboratories, and plants to provide support, advice, and service for actions, while exercising tact, diplomacy, and confidentiality.
- Assist and/or manage the synchronization and coordination for scheduling calendar events for the Associate Administrator and two Deputy Associate Administrators, and apprise the Chief of Staff of relevant organizational issues (i.e., last minute schedule changes or meetings cancelled or moved).
- Assist in preparing correspondence for Associate Administrator's signature concurrence, review for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
- Establish and maintain office files, track for synchronization, coordination, and timely execution of NA-MB actions via the Electronic Document Online Correspondence and Concurrence System (eDOCS) for assignment to NA-MB internal organizations.
- Provide interface with other NNSA support services (i.e., synchronization, coordination, and timely execution of scheduling meeting space and call in numbers).
- Responsible for handling quarterly NNSA Graduate Fellowship Program (NGFP) meetings which includes reserving conference spaces, coordinating building access with security, and escorting special visitors to proper locations
MINIMUM REQUIREMENT
- A Bachelor's degree + 5 years of experience or high school diploma + 9 years of experience
- Active DOE "Q" or DoD Top Secret clearance.
- Strong organizational, time management, and attention to detail skills.
- Excellent verbal and written communication skills.
- Must have 2+ years of demonstrated foreign travel experience.
- Strong Microsoft Office Suite experience to include Word, Excel, PowerPoint, and SharePoint
DESIRED KNOWLEDGE, SKILLS & ABILITIES
- 36 years of demonstrated foreign travel experience.
- 58 years of experience working in a frontoffice or office management position.
LOCATION:
This is a hybrid position in Washington, DC.
More jobs from Harkcon Inc
-
Compliance Analyst W/ Civil Rights/liberties
Washington, United States - 2 weeks ago
-
International Maritime Service Lead
Washington, United States - 3 weeks ago
-
Administrative Assistant W/q or Ts Clearance
Washington, United States - 2 weeks ago
-
Business Systems Analyst W/jira Experience
Washington, United States - 3 weeks ago
-
Coop Planner
Washington, United States - 2 weeks ago