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Shrewsbury

    Administrative Manager III - Shrewsbury, United States - University of Massachusetts Medical School

    University of Massachusetts Medical School
    University of Massachusetts Medical School Shrewsbury, United States

    3 weeks ago

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    Description
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    Administrative Manager III - Hybrid


    Job Number :

    Category:
    Management

    Location :
    Shrewsbury, MA


    Shift:
    Day

    Exempt/Non-Exempt:
    Exempt

    Business Unit:
    ForHealth Consulting

    Department:
    ForHealth Consulting - Disability Services - W401800

    Job Type:
    Full-Time

    Salary Grade:

    46
    Num


    Openings :
    1

    Post Date :
    Sept. 18, 2023

    GENERAL SUMMARY OF POSITION:


    Under the direction of the director or designee, the Administrative Manager III is responsible for planning and managing the administrative and business affairs of a very large department whose functions include; education, research, and service.


    MAJOR RESPONSIBILITIES:
    Develop and manage the division's annual budget and report variances and recommend corrective action. Provide forecasts as needed
    Manage division funding sources by monitoring revenue and expenditure activity
    Directs the preparation of grants and contracts involving a variety of funding sources and agencies and ensures their compliance to institutional funding sources and federal guidelines and regulations
    Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup
    Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
    Act as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical School
    Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed
    Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff
    Train, develop, and provide technical consultation related to existing business process and process improvement

    Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems.

    Review and assure all departmental policies are current
    Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment
    Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
    May serve as liaison with external organizations and other School departments
    Adhere to University, State, and funding agency regulations
    Perform other duties as required.

    REQUIRED QUALIFICATIONS:
    Masters degree in Business Administration, a related field, or equivalent experience
    4 years of related experience
    2 year of supervisory experience required

    SUPERVISION RECEIVED :
    Under the direction of the director or designee

    SUPERVISION EXERCISED:
    Supervise clerical and/or accounting staff
    Each year UMass Chan Medical School comes together to demonstrate care and compassion. Learn more about the UMass Chan Cares campaign.

    UMass Chan and Partners launch New England Nursing Clinical Faculty and Preceptor AcademyGoal of new initiative is to 'build capacity' for nurse preceptors to address nursing shortage.

    Learn more about the initiative.
    Named to Forbes' list of Best Employers
    in Massachusetts.
    Named a U.S. News & World Report
    "2022 BEST MEDICAL GRAD SCHOOL"
    for Primary Care and Research

    #J-18808-Ljbffr
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