Council Assistant - Elkton, United States - Cecil County Government

Cecil County Government

Verified Company

Elkton, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

_
Position Summary_

Serves as Assistant to the Council Manager for Council. Performs administrative duties for the Council Manager. Provides clerical support for office and Council Members.
-
Position Responsibilities_

Prepares Council work session and legislative session agendas with backup documents, which are posted on website and on the public bulletin board.
Assists Council Manager in the preparation of legislation, formatting, verifying short title, dates, and synopsis, which is copied and uploaded to website; processes legislation in stages of introduction, public hearing and consideration; prepare and file executed original legislation for record keeping; submits final copy for codification by publisher.
Attends Council work sessions and legislative session, as other Commission/ Committee meetings as needed, operates master audio panel, sets up audio recording, ensures microphones are located and operational, assists with setup of laptop presentations.
Prepares minutes of Council work sessions, workshops, legislative sessions and other official meetings; revises as needed and prepares executed minutes for Council Journal.
Prepares and submits legal notices as required for public hearings on legislation to insure compliance with Charter; verifies proof and authorize payment.
Maintains up to date Council Journal with executed minutes by date.
Maintains up to date website with current agenda, legislative documents, and any announcements.
Maintains up to date legislative log by calendar year with status and dates for each bill and resolution.
Assists Council Manager as needed to prepare meeting packets for Council work sessions and legislative sessions with agenda, legislation and related documents.
Maintains requests for proclamations and certificates, prepares text, prints and prepares for presentation; ensures presentation is coordinated with presenter.
Composes correspondence, prepares reports for Council Manager, as needed.
Provides support to Council Manager and Council Members as needed.

-
Minimum Qualification Requirements_

Education
High School Diploma or G.E.D. Associates degree preferred.

Experience

Minimum of three (3) years' experience with governmental or business operations; prior experience working with laws, regulations, statutes, and ordinances preferred.

Certificate(s) and/or License(s)

Possession of a valid Class "C" non-commercial driver's license with no more than three (3) points.

Knowledge, Skills & Abilities

Knowledge of the functions, procedures, policies, organization and governing laws and regulations of Council.
Knowledge of business writing.
Thorough knowledge of modern office equipment and procedures.
Strong organizational skills.
Ability to maintain confidentiality.
Ability to communicate effectively both verbally and in writing.
Ability to communicate with public in a diplomatic matter.

-
Miscellaneous Position Information_

Working Conditions & Physical Requirements

This role is primarily sedentary in nature but may involve occasional strenuous effort, such as handling moderately heavy boxes, tools, equipment, or other materials; walking or climbing over uneven surfaces; and sitting/standing in fixed position for extended periods of time.

Must be able to lift 50 pounds unassisted on a regular basis. General conditions involve working at a computer, using telephonic equipment, and interfacing regularly with internal and/or external stakeholders.

Work is normally performed Monday through Friday during normal business hours, however, will require attendance at evening meetings of Council and other Commission/ Committee meetings and may require alternate work hours 24 hours a day, seven (7) days a week.

Individuals appointed or promoted to a position in this class will be required to serve a probationary period of six (6) months.

Performance will be carefully evaluated during the probationary period. Continuation in this class will be contingent upon successful completion of the probationary period.

Conditions of Employment

Benefits_
(Not all positions may be eligible for these programs.)_

Cecil County Government offers a full complement of benefits including medical, dental, life, disability, and AD&D insurance programs as well as a generous time off benefits.

We understand that finding the right balance between home and career is a challenge and offer the following programs:
employee assistance program, flexible work arrangements/compressed schedule and telework/remote office opportunities.

This position description is representative of the general and most important components of this role and does not characterize every aspect of the job; other duties and responsibilities may be assigned as warranted and deemed appropriate.

This document does not constitute a contract of employment, nor a guarantee of continued employme