Administrative Assistant - Phoenix, United States - Maricopa County

Maricopa County

Verified Company

Phoenix, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Date

04/19/24

Application Deadline

04/24/24

Pay Range

Full Range:
$ $30.75 hourly

Job Type

Unclassified

Department

Transportation

About the Position

The Maricopa County Department of Transportation has an immediate opening for an experienced Administrative Assistant.

In this role, you will serve as the Adopt a Road Coordinator and provide office management assistance to the Strategic Communications and Outreach Division in their effort to provide internal and external communications and intergovernmental activities.

About Us

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives.

By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind.

Are you interested in contributing to the community in which you work, live, and play? Then join our team and help us build connections.

Proud to Offer- Work with a greater purpose- Tuition reimbursement- Exceptional work-life balance- Opportunities for growth and development within Maricopa County- Low-cost, high-value healthcare for you and your qualifying dependents- Paid vacation, sick time, and parental leave- Extensive wellness program, including healthcare premium discounts- Employee discounts for goods and services- Maricopa County participates in the Arizona State Retirement System.

This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1- Learn more at- Work With Us | Maricopa County, AZWe Require- Three years responsible clerical and/or administrative experience- High school diploma or GED- A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value- Associate's Degree-Job Contributions- Serve as the Adopt a Road Coordinator to include renewals, cancelations, new group sign-ups, training, supply coordination, and vendor payments, including the ability to work in complex GIS-based software- Provide administrative assistance including processing and composing documentation such as sensitive correspondence, memoranda, letters, reports, and other documents as needed; maintain calendars, schedule meetings, and appointments; prioritize and resolve meeting conflicts; answer phones and assist with Notify MCDOT requests; working under short deadlines- Provide administrative support to Division management which includes handling sensitive details and assignments, including employee recruitment, tracking personnel information, external stakeholder contact information, etc.

Provide administrative assistance to the Transportation Advisory Board Meetings including meeting coordination and minute-taking- Act as the Recognition Coordinator for MCDOT's Recognition Program, using judgment to evaluate the first review of recognition nominations for adherence to Department recognition standards- Setup and manage communication files for construction and maintenance projects which requires good organization, attention to detail, and the ability to follow best practices for record retention- Coordinate and process staff training and travel arrangements- Perform other tasks as assigned

Working Conditions- Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire- Maintain the Division budget including creating, tracking, processing, and closing purchase orders; manage and pay invoices; qualify for a P-Card, support staff in ordering supplies, manage social media advertising purchases- Exerting 20-25 lbs.

occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly- Position is typically office or administrative work and is not substantially exposed to adverse environmental conditionsSelection ProcedureMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.