Administrative Support Assistant Ii - Fullerton, United States - California State University

California State University

Verified Company

Fullerton, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job no: 539162

Work type:
Staff

Location:
Fullerton

Categories:
Unit - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Description

Job Title

Administrative Support Assistant II

Classification

Administrative Support Assistant II

AutoReqId

539162

Department

Faculty Development Center

Sub-Division

Undergrad Academic Programs

Salary Range

Classification Range $3,505 - $5,159 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,755 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students.

As Titans, we believe that diverse perspectives deepen our understanding.

We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs.

At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities.

As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination.

We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

We are seeking a dedicated Clerical Support Staff member to join our dynamic team at the Faculty Development Center. This role provides essential clerical support and coordination for faculty development programs and activities.

You will be working closely with the Faculty Development Center Coordinator and the Director to facilitate the smooth operation of the center.

This position is ideal for individuals who are organized, adept at multitasking and enjoy supporting educational environments. Provides general clerical support to enhance the operations of the Faculty Development Center. Greets guests, respond to inquiries, and provide information and assistance as needed. Manages incoming phone calls, screens, and directs them appropriately. Handles the receipt, review, and distribution of incoming mail. Maintains both digital and physical filing systems. Assists in the setup and signage for both physical and virtual meeting rooms. Coordinates meeting communications, including locations and confirmations to participants. Supports the creation and logging of course information and track completions. Contribute to the creation of the digital Faculty Development Center (FDC) weekly newsletter. Maintains the Director's appointment calendar and schedules appointments and meetings. Assists in scheduling and minute-taking for meetings involving faculty coordinators. Coordinates the scheduling of classes, meeting rooms, and information posting in the employee training center. Leads and directs the daily activities of student assistants. Ensures timely completion of tasks and delivery of materials to other campus constituents. Manage schedules and track attendance of student assistants. Other duties as assigned.

Essential Qualifications

Preferred Qualifications

Experience in direct interactions with faculty and staff in a support services office, either at the community college or university level.

Ability to follow plans of action with mínimal or moderate supervision. Multiple years of experience in support services office and/or an academic environment.

Special Working Conditions

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive.

Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recru