Asst to Chair - Tempe, United States - Arizona State University

Arizona State University

Verified Company

Tempe, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Family

Administration

Department Name

English

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range
- $60,000 - $65,000 per year; DOE

Close Date

29April2024

Category

Essential Duties

Work collaboratively (as a team member) with the Chair, Associate Chairs, and departmental staff to assist with both the regular functioning of the department and with special projects that arise.
Implement and manage personnel processes, such as annual faculty reviews and promotion and tenure cases, working collaboratively with the college's personnel team and Dean's assistants.
Collect and report data on departmental operations and store data on shared drives for the purposes of recordkeeping.
Communicate accurately and effectively with English Department faculty, students, employees of other departments, university administrators, and the public as needed.
Manage Chair's calendar
Schedule and plan logistics for meetings and departmental events (which may entail scheduling rooms, arranging catering, sending invitations, generating award certificates, managing RSVPs, etc.)
Compile agendas and take minutes at meetings as necessary
Initiate, develop and sustain strong positive relationships with staff and faculty to further the mission and goals of the department and college.
Attend and participate in staff meetings, professional development seminars and other related meetings.
Keep up to date on computer software.
Perform other duties as assigned by the Chair.

Minimum Qualifications

Bachelor's degree in a related field AND four (4) years experience in an administrative position; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

Demonstrated knowledge of academic policies, procedures, and organization.
Demonstrated knowledge of program management and administration principles, practices and procedures.
Experience with Microsoft Office software.
Ability to learn computer software, such as Dropbox, that the university may stipulate the use of.
Evidence of effective communication.
Experience in dealing with a wide range of topics, including confidential and sensitive information requiring diplomacy, discretion, and confidentiality.
Experience maintaining effective working relationships in a diversified population.
Experience analyzing and comprehending complex issues.
Experience working in a higher education environment.
Experience supporting a senior level executive.
Experience in work that requires organizational skills, including the ability to function at a high level in a multitasking environment with attention to detail while under deadlines.
Experience adapting to change quickly while demonstrating flexibility.
Experience creating an effective team environment.
Experience in being selfmotivated, proactive, and collaborative.
Experience managing complex schedules.

Working Environment

Frequently required to stand for varying lengths of time and travel moderate distances to perform work (25%).
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
Ability to clearly communicate to perform essential functions.
Depending on the unit/program needs, some evenings and occasional weekends may be required.
This position receives regular review of objectives.

This position is eligible for flexible work arrangements after 90 days of employment with proper approval.

Flexible Work Options:

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance.

We are determined to maintain our position as an employer of choice in a competitive labor market. In addition to 8am-5pm, in person format, following flexible work options.

Hybrid work is an
arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location (i.e., maximum of 40% remote work). Dean or vice president-level approval is required.

Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times

Department Statement

The Department of English's motto - "Start here, go anywhere" - captures the unique value of our undergraduate and graduate English degrees, ones that can serve students in any art form, any discipline, and any profession.

In fact, our deg