Executive Assistant @ Weaver High - Wethersfield, United States - Hartford Public Schools

Description

POSTING NUMBER: N

POSTING DATE: May 8, 2024

CLOSING DATE: May 21, 2024

POSITION: Executive Assistant

REPORTS TO:Principal

LOCATION:Weaver High School

PRIMARY FUNCTION:

Performs administrative and clerical duties of a confidential and responsible nature requiring knowledge of internal and district wide systems policy and procedures in a school environment.

TYPICAL DUTIES AND RESPONSIBILITIES:

· Compose or transcribe from rough draft correspondence, memoranda and school bulletins.

· Assistant with maintenance of principal's calendar of meetings and school events.

· Arrange for substitute teacher coverage through automated call-in service. Monitor proper sign in procedures and assignment area.

· Process payroll for staff.

· Oversee the maintenance of all staff attendance via Frontline.

· Assist the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.

· Monitor paraeducators coverage in required classrooms; report findings to principal on a daily basis.

· Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.

· Greet visitors, answer and screen calls in a professional manner and assist staff.

· Develop and/or maintain fire drill log.

· Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.

· Assist with reviewing administrator emails on a daily basis; distribute messages to appropriate staff, as requested

· Perform other clerical and/or administrative duties as required by the principal.

· Responsible for overseeing financial systems (Student Activity, Requisitions (ereq and orders) and Grants)

· Assist Principal with maintaining school budget and contracts as needed.

· Attend Professional Learning training as requested during work hours.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

· Proficiency in the use of Microsoft Suite Windows, Power Point, Excel, Outlook, Quickens, Tyler, and/or any applicable applications related to the work.

· Knowledge of financial reconciliation principles and practices.

· Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.

· Ability to establish and maintain effective relationships with staff.

· Ability to exercise professionalism in dealing with the public, students, and staff.

· Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.

· Ability to make basic arithmetical computations with speed and accuracy.

· Must possess a high school diploma or GED supplemented by business courses.

· Ability to work under stressful conditions and work within difficult time constraints.

· Ability to work effectively with diverse groups.

· Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.

REQUIREMENTS:

Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment at

SALARY AND TERMS OF EMPLOYMENT:

Salary in accordance with Hartford Federation of School Secretaries, Salary Grid , $48,652-$65,259. Twelve- month work year. Non-certified.

EVALUATION:

Evaluations are conducted annually.

UNION AFFILIATION:

The Hartford Federation of School Secretaries (HFSS)

APPLICATION PROCEDURE: To be considered, all internal and external applicants must fully complete a Hartford Public Schools' online application, which can be accessed through our Applicant Tracking System, Nimble, at Internal applicants should use a personal email address when applying. Please do not use your email. Candidates' application and supporting documents will be reviewed. Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers. Candidates will be contacted directly by hiring managers for interviews.