Clinical Trial Financial Manager - Chicago, United States - The University of Chicago

The University of Chicago
The University of Chicago
Verified Company
Chicago, United States

2 weeks ago

Mark Lane

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Mark Lane

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Description
Department

BSD OCR- Post Award

About the Department


The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency, and collaboration across the Biological Sciences Division and UChicago Medicine.

Job Summary


The Clinical Trial Financial Manager provides administrative support in an intensive customer service environment for the CTFG (Clinical Trial Financial Group) within the Biological Sciences Division.


Responsibilities:


  • Serves as a primary account administrator for account owners.
  • Creates accounts and works within the Financial Accounting System.
  • Allocates, authorizes, monitors, and controls expenses.
  • Manages check and wiretransfer deposits and earnings invoicing for industry funded clinical trials.
  • Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System).
  • Facilitates timely reconciliation and closeout of terminated clinical trial FAS accounts.
  • Maintains, oversees, reconciles, and corrects errors in accounts. Processes clinical research and core bills for payment. Partners with CT Contracts Managers on budgetary amendment implementation.
  • Communicates regularly with study staff on accrual tracking.
  • Trains clinical study and other administrative staff on VETS use, completion, and interpretation.
  • Maintains central CTFG tracking system for VETS and FAS. Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
  • Allocates and authorizes expenditures.
  • May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and postaward grant administration.
  • Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
  • Monitors expenditures on approximately 560 active individual faculty accounts.
  • Propose solutions to discovered problems and fix according to proper policy and procedure.
  • Compare actual spending to original budget and identify any variances with particular attention being paid to faculty salary.
  • Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
  • Create and maintain excel spreadsheets and Access databases as necessary to track Section finances.
  • Work closely with Section Administrators to effectively manage faculty accounts and ensure proper spending.
  • Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
  • Performs other related work as needed.
Minimum Qualifications


Education:

Minimum requirements include a college or university degree in related field.

  • Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

  • Certifications:
  • Preferred Qualifications

Education:


  • Advanced Degree.

Experience:


  • Previous financial experience.
  • Working knowledge in FAS, Business Objects, and academic medical operations.
  • An understanding of fund accounting principles, federal and major nonfederal postaward policies, allowable cost policies, and fundamental academic medical research accounting principles.


Preferred Competencies- Strong computer skills including word processing, database management, and spreadsheet skills.- Excellent verbal and written communication skills.- Attention to detail.- Flexible and adaptable.- Knowledge of general accounting standards and auditing.- Strong organizational skills.- Sound financial and analytic skills.- Research issues and propose solutions to problems.- Demonstrated initiative in improving processes and enhancing systems.- Exercise sound judgment, discretion and tact.- Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.- Work with individuals from across the division and University.- Proficient in research methods and funding sources.- Expertise with clinical trials.- Background with federal and non-federal regulations for grant management.- Proficiency with fund accounting.- Familiarity with federal and non-federal grant and contract policies.

Working Conditions- Office Environment.

Application Documents- Resume (required)- Cover Letter (preferred)

Job Family

Financial Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligi
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