Business Office Manager - Chicago, United States - Holy Trinity (HT)

Description

The business office manager is responsible for the management of student tuition, accounts payable and purchasing for the school. Work with Director, Accounting and Administration on the operations of Business Office.


Responsibilities:

• Responsible for student account management including maintaining the software; working with families and students on their accounts.
• Work with FA manager and Admission Director on current student registration.
• Writes receipts for all cash and checks received in a clear and accurate manner.
• Assists in the processing of closing the petty cash drawer weekly and or as needed.
• Makes copies of checks and files pink copy of cash receipts in the numerical file.
• Verify the deposits against the bank deposit slip for accuracy.
• Opens and stamps all business office mail as received and distributes that to the proper person within the office.
• Codes and creates a voucher for all bills received and or for any reimbursement request received allocated to the right department or fund.
• Print paper checks when needed and make sure the check is signed.
• Maintain vendor file folders.
• Orders, distributes and maintains an inventory of all office supplies.
• Researches office supplies vendors for best price or product.
• Orders/stocks all educational materials as needed for teachers as approved by the Principal's office
• Orders/stocks miscellaneous inventory as needed for student purchase i.e. locks, notebooks, etc.
• Assist with scheduling the maintenance of all copy machines through the building and replenishing supplies such as toner and staples.
• Ensures paper is distributed to all offices with copiers.
• Contacts Copier's vendor for repairs and orders supplies from them.
• Cafeteria schedule liaison
• Cleaning company liaison

Qualifications:

• Bachelor's Degree in Business Administration, Accounting, or Finance
• At least 1 years of previous nonprofit accounting experience preferably in Education.
• Ability to multitask and work effectively with a large number of constituents (administrators, faculty, staff, parents, students, alumni, etc)
• Demonstrates a handson, detailoriented and cando attitude that supports the mission of the school
• Experience with QuickBooks, Blackbaud Financial Edge, G-Suite, Microsoft Office (Word, Excel, Powerpoint) and payroll software