Payroll Specialist - Globe, United States - Globe Unified School District

Globe Unified School District

Verified Company

Globe, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Salary Schedule:
Classified

Work Year: 12 Month

Reports To:
HR Manager

Work Location:
District Office

GENERAL STATEMENT OF RESPONSIBILITIES:

This position is a highly responsible job involving complex bookkeeping duties relations to preparations of bi-weekly payroll for all employees.

Maintains payroll records accurately and prepares all financial reports related to payroll. Must have knowledge of all district policies and procedures and be familiar with the USFR chart of accounts. Works directly with the district budget and revenue accounts. Works independently and makes routine decisions. Must be familiar with all district, federal and state programs. Other duties as assigned by the Superintendent.

DUTIES:

Processes timesheets, payroll documents, and related transactions in compliance with all applicable Federal, state and District rules, regulations and policies.
Enters timesheets and payroll data into computer systems, and maintains information system database; enters data, processes transactions, assesses and validates data, compiles documentation.
Checks timesheets for validity and accuracy of information; reviews source documents for compliance to rules and regulations; determines proper handling of technical transactions within designated limits.
Maintains records and files associated with payroll systems and related transactions; processes bank deposits; assures accuracy and timeliness of all payroll activities.
Generates technical payroll reports for government agencies; reviews and makes changes to employee information for taxes and benefit deductions, wage assignments, Federal and state levies, and garnishments.
Generates various special and recurring reports; assures that all deductions for Federal tax, state tax, FICA, Medicare tax, workers compensation, retirement system, and other deductions are made and submitted to appropriate agencies; updates database and control spreadsheets.

- _ Prepares and files quarterly and annual tax reports to both state and federal agencies (i.e., 941, AZ QRT, W-2s)._
- _ Processes all Tax Shelter Annuity (i.e., 403b/457b) withholdings and submittals consistent with biweekly payrolls._
- _ Manages the electronic time keeping system including programming, training, updates._

Responds to questions and resolves payroll issues within scope of authority.
Assists staff and answers inquiries about payroll records; explains rules, policies, and procedures; provides information within the scope of authority.
Updates, maintains and organizes electronic and paper files, records, reports and documents.
Maintains the absolute confidentiality of all records and information.
Performs other duties as assigned.

SKILLS AND KNOWLEDGE:

Knowledge of District policies and procedures. _
Knowledge of payroll accounting rules and procedures. _
Knowledge of applicable state and Federal regulations regarding payroll practices and procedures. _
Knowledge of financial accounting and budgeting principles and methods. _
Knowledge of the principles of record keeping and records management. _
Knowledge of general office processes and procedures, including payroll administration. _
Knowledge of safe work practices._
Skill in maintaining and balancing financial records, ledgers and accounts. _
Skill in entering numerical and technical information into a computer system with speed and accuracy. _
Skill in maintaining accurate and interrelated financial and technical records. _
Skill in performing technical accounting work and mathematical calculations. _
Skill in meeting critical time deadlines. _
Skill in establishing and maintaining effective relationships with coworkers. _
Skill in effective communication, both verbal and written._

PHYSICAL REQUIREMENTS:

Light physical demands: standard office environment: frequent to constant use of personal computer.

Required to perform the following physical requirements of the position with reasonable accommodation:
vision corrected to 20/20.

Ability to hear in the normal range (corrected), ability to speak clearly, ability to lift, move and carry up to 20 pounds.

_

EDUCATION:
High School diploma or equivalent required. Two years of college with accounting, book keeping and office procedures desirable, or equivalent experience.

TRAINING AND EXPERIENCE:
Experience in bookkeeping and payroll desirable.