Purchasing Agent - Chicago, United States - US Veterans Health Administration

US Veterans Health Administration

Verified Company

Chicago, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION
Duties include, but may not be limited to the following:

Performs technical level purchasing support adhering to all appropriate regulations, directives, handbooks, and other policy and facility memorandums, to acquire patient specific medical equipment, supplies and services, including rentals to meet the outpatient medical needs of the services; submits acquisition plans and procurement packages for stock and veteran specific needs to the Network Contracting Office; and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (ECMS).
Reviews written prescriptions or oral requests to determine what items or services are needed; selects the most appropriate costeffective source to deliver the items/service in the most reliable manner; and obligates and authorizes payments.
Performs indepth market research for specialized purchases, and collaborates with clinical providers, manufacturers and validates quote to medical prescription; and performs routine simplified purchase orders that do not require extensive research and are generally procured using Federal Supply Schedule (FSS) /Local and/or other contracts.
Monitors, receives, tracks, interprets, and analyzes prosthetic consults, and prescriptions for items, services, and home medical equipment.
Examines clinical health records and claims folders to determine eligibility and entitlement for items and services based on adopted criteria and advises veteran of the same.
Obligates the government in procurement actions up to the single micropurchase threshold for open market and under established contracts for all types of goods and services.
Researches the use of different solicitation methods, ordering or reporting procedures in both the purchase card menu and the prosthetics program.
Purchases specialized equipment or services that have an unstable price or product characteristic, hardtolocate sources, have critical characteristics, etc., and resolves a variety of purchasing problems; and administers small purchase orders that involve the use of instruments that are not firmfixedprice (e.g., time and materials, labor hours, or other unpriced small purchase orders).
Reconciles all invoices for certification of payment by reviewing veteran records against invoice presented to ensure that accurate cost is being charged for service/item rendered; maintains accurate records of transactions; and completes all adjustments to computerized system before final payment to vendor is certified.
Provides assistance and training to new Purchasing Agents in ordering of appropriate prosthetic appliances, purchase card reconciliation, stock and inventory control, etc.
Maintains an inventory of all purchased and consignment equipment with expiration date, imitate exchange and/or replacement of expired stock.
Utilizes office automation equipment and software to effectively communicate with others, place purchase orders, produce forms, and complete correspondence.
Processes emergent orders identified as "stat" orders, providing services within 24hours.
Performs other related duties as assigned.

Work Schedule:
Full Time, Monday - Friday, 8:00am - 4:30pm

Recruitment & Relocation Incentives:
Not authorized

Financial Disclosure Report:
Not Required

Requirements:

Conditions of Employment:

Selective Service Registration is required for males born after 12/31/195
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Participation in the Coronavirus Disease 2019 (COVID19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP)
See "Additional Information" below for details.

Qualifications:

SPECIALIZED EXPERIENCE:

Applicants must possess at least one (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position.

To be creditable, this experience must have been equivalent to at least the GS-5 level in the Federal service.

Specialized experience includes knowledge of medical terminology; knowledge of contracts and purchasing policies; procuring medical/prosthetic/orthotic supplies and services to meet the purchase, rental, or lease needs of an organization; utilizing a purchase card; utilizing an automated inventory system; and answering questions regarding purchasing/procurement procedures, policies, etc.

Applicants wishing to rec