Administrative Assistant Iii - Fairfax, United States - Fairfax County Government
Description
Salary
- $43, $72,496.11 Annually
Location
- FAIRFAX (EJ33), VA
Job Type - FT Hourly W BN
Job Number
Department
- Library
Opening Date - 05/11/2024
Closing Date - 5/17/2024 11:59 PM Eastern
Pay Grade - S15
Posting Type - Open to General Public
Job Announcement:
Note:
The assigned functional areas for this position include general administrative assistance and/or library support.
Schedule:
Occasional evenings and/or irregular weekends. Occasional overtime may be required.
To learn more about a career with Fairfax County Public Library, watch our video "Library Staff Share Why They Love Working at the Library".
Illustrative Duties:
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- General Financial Duties_
Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;
May approve some disbursement forms;
Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;
- Fiscal Administration_
Reconciles ledgers;
Prepares status reports;
Gathers data for use by others in preparing budget;
Prepares transfer vouchers and interfund billing;
Monitors external accounts for discrepancies.
- Accounting_
Reconciles daily receipts or accounts receivable/payable;
Identifies discrepancies and makes corrections;
Collects required documents;
Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.
- Purchasing_
Orders goods or services and follows up/resolves discrepancies and ensures delivery;
Authorizes requests for goods and services in corporate systems;
Ensures appropriate routing and approval of purchase requests.
- Scheduling & Coordinating for Others_
Schedules meetings;
Makes and cancels appointments;
Schedules rooms for classes, meetings, conferences, etc.;
Coordinates audiovisual, training equipment, refreshment requests;
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.
- Communication_
- Office Management_
May supervise others;
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;
Trains and orients new employees;
Provides and explains relevant policies and procedures.
- General Administrative_
- Receptionist/Public Contact_
Explains departmental policy/procedure but does not interpret them;
Responds to inquiries that require referencing a variety of sources and utilizing
knowledge of the department/county operations.
- Word Processing/Typing_
Proofs spelling and grammar;
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;
Compiles reports from edited drafts;
Uses macros and templates developed by others.
- Information Systems/Software_
Manipulates screens for additional entries;
Generates routine reports;
Creates simple spreadsheets;
Maintains databases.
- Reports_
Required Knowledge Skills and Abilities:
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.
- Word Processing/Typing_
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