staff services analyst - Sacramento County, United States - Department of Food & Agriculture

Description

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

This position is a 12-month Limited Term (LT), which may be extended up to 24 months or become permanent.

Under supervision of the Staff Services Manager I (SSM I), the Staff Services Analyst (SSA) performs a broad range of analytical and technical assignments for the PD/EP Branch. Incumbent must be able to establish and maintain effective working relationships with those contacted during the course of the work, work well under pressure, make appropriate decisions and well-thought-out recommendations, work independently in completing assigned work, and meet required deadlines.

• Manage, track, verify, and distribute all branch inventory including equipment, vehicles, computers, software, printers, copiers, and cell phones while ensuring current information is readily available to all management when requested.

• Communicate with field office staff daily regarding procurement, transfer and survey of IT and non-IT inventory related issues, questions, and requests over the phone and through PD/EP's Inventory Outlook mailboxes.

• Serve as a liaison for the Branch with Office of Information Technology Services (OITS), Acquisitions and Purchasing Unit, Building Property Management Unit (BPMU), along with the Department of General Services (DGS).

• Coordinate with the field offices to ensure IT and non-IT equipment is available to branch staff.

• Complete procurement forms (SO-21 and SO-211) for new or replacement equipment and/or software when requested by field office staff and/or management.

• Manage and update our procurement tracking spreadsheet to ensure all procurement is completed and tracked.

• Review the monthly encumbrance reports posted on the FISCAL SharePoint Portal to ensure all purchases are properly encumbered. Work with Financial Services Branch (FSB) and OITS to remedy any inaccuracies.

• Analyze the monthly expenditure reports posted on the FISCAL SharePoint Portal to ensure all invoices are paid accurately and against the encumbrances. Work with FSB to remedy any inaccuracies.

• Work with vendors to ensure they receive payment on invoices in a timely manner.

• Manage the Outlook invoice mailbox to ensure all invoices are being submitted timely. Communicate with field offices when invoices are inaccurate to remedy any issues.

• Reconcile any past due invoices as soon as possible, working with the branch field staff and FSB.

• Review and maintain all paper and electronic files and records retained by the branch to ensure all files are stored properly.

• Review and maintain the branch Record Retention Schedules for Headquarters and all field offices as required.

• Coordinate with field offices to ensure Record Retention Schedules are met and completed in a timely manner.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the .

Working Conditions

The duties of this position are primarily indoors. The incumbent works in an open office space that is in close range to workstations of the other support staff. The office is equipped with a telephone and a computer with various desktop applications. A printer is located within the immediate workstation area. The office is also equipped with an adjustable roller chair, file bins, cabinets, and various desktops of standard height.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.

Special Requirements

Interested individuals MUST submit an SOQ with their application. The SOQ should have a title of "Statement of Qualifications and your name," be no less than 1 page but no more than 2 pages, single space, 12 Point Arial font, one (1) inch margins and should describe their education, experience, skills, and qualities that make the candidate ideal for this specific position.

1. Describe your education, experience, skills and/or qualities that makes you an ideal candidate for this position.

2. Describe your computer knowledge and experience working with data. How did you utilize and organize the data and what type of reports did you create using that data?

3. Describe your achievements which demonstrate your ability to multi-task, pay close attention to detail, stay organized, and show a high degree of initiative.

California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information ​ New Employee Benefits Orientation Page
Summary review of benefits available to you as a new State Civil Service employee. ​ State Civil Service Act

Review the benefits and protections provided to State Civil Service employees through the State Civil Service Act.

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Information regarding salary ranges for State Civil Service employees, as well as the Civil Service Pay Scales, the official salaries for all state jobs.

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Review the specifics of represented state employee collective bargaining contracts.

​ Retirement

Learn more about the defined benefit plan that is offered to state employees through the California Public Employees' Retirement System (CalPERS) based on years of service, age and final compensation. CalPERS also offers disability retirement, partial service retirement, and death benefits for eligible employees.

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401(k) and 457(b) Plans (Savings Plus)

Offers a voluntary benefit that allows you to contribute to both a 401(k) and a 457(b) plan to enhance your retirement benefit. This allows you to contribute, through payroll deduction, up to twice the amount available to the private sector and most public sector employees. You can contribute on both a pre-tax and an after-tax designated Roth basis that offers you the opportunity to take advantage of tax savings now and in the future.

​ California State Civil Service Employee Benefits Summary - Specific Benefits ​Specific Benefits ​Additional Information

Cash In Lieu of Health and/or Dental Benefits (Cash Option)

Allows you to receive cash in lieu of state-sponsored health and/or dental benefits insurance if you have other qualifying medical and/or dental coverage through a spouse, domestic partner, parent or other source.

​ ​ Common Carrier Travel and Accident Insurance – for Excluded Employees Only

Offers employer-paid accidental death and dismemberment insurance to managers, supervisors and other specified employees who travel on state business.

​ ​ Commute Program

Voluntary benefits that subsidize commuting expenses for eligible employees who commute to and from work using public transportation, vanpools, or bicycles.

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​ Consolidated Benefits (CoBen)

Provides a benefit allowance, rather than specific contribution amounts for health, dental and vision benefits. You may receive additional taxable income each month, depending on the total cost of the benefit plans you choose.

​ ​Consolidated Omnibus Budget Reconciliation Act (COBRA)

Continuation of health, dental, and vision insurance coverage as well as medical reimbursement account for employees and eligible dependents who involuntarily lose coverage.

​ Death Benefits

Benefits available to legal survivors and/or designees of state employees; see "Planning Ahead" handbook.

​Planning Ahead Handbook | ​Dental Benefits

Offers you and your dependents preventive, basic and major dental care coverage through one of several dental plans.

​ Employee Assistance Program

Employer-paid program offers free professional and confidential short-term counseling and referral services to employees and their eligible dependents, as well as valuable information on a variety of topics including financial, legal, and wellness.

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(866) EAP-4SOC

TDD

California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information

Group Legal Services Insurance
Voluntary, employee-paid plan that provides comprehensive legal coverage designed to meet most common personal legal needs. Available to eligible employees and their eligible dependents.

TDD

​Group Long-Term Disability Insurance – For Excluded Employees Only

Voluntary, employee-paid plan that replaces a portion of the employee's income in the event the employee is unable to work for six months or longer due to a covered illness or injury.

Health Benefits

Offers you and your dependents a broad range of health insurance plans with the state paying a portion of the premium. CalPERS administers this coverage.

CalPERS Health and Wellness

Promotes a work environment that encourages healthy lifestyle choices, decreases the risk of illness and disease and enhances employee effectiveness and well-being.

​ Long-Term Care Program

Offers coverage through CalPERS for a chronic illness, frailty of old age, or a serious accident. Available to all California public employees, retirees, and their eligible family members.

​ ​Part-time, Seasonal, and Temporary Retirement Program

Offers a retirement savings program for part-time, seasonal and temporary employees who are not covered by CalPERS or Social Security.

​ ​ Reimbursement Accounts

Allows you to set pre-taxed money aside in a reimbursement account to pay for certain kinds of medical and dependent care expenses. You can increase your take home pay and decrease your taxable income.

​ ​ Third-Party Pre-Tax Parking Reimbursement Account Program

Allows you to deduct a specific pre-tax amount for work-related parking fees from your pay. Available to employees who drive a personal vehicle to work or to a location from which the employee commutes to work and pays for parking.

​ ​Vision Benefits

Employer-paid benefit that offers you and your dependents an annual eye examination and an allowance for frames and lenses. An enhanced vision plan is also available which provides higher allowances for certain materials and other benefits.

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