Construction Administration Assistant - North Highlands, United States - TevisHR

TevisHR
TevisHR
Verified Company
North Highlands, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Good Life Construction, Inc. is looking for a dynamic Construction Administration Assistant to join our team of professionals. This individual contributor role is an hourly, full-time position located in North Highlands, California.


Position Overview:

As a Construction Administration Assistant, you will provide vital support to the construction management team by assisting with administrative tasks and ensuring the smooth operation of day-to-day activities.

Your role will involve coordinating communication between various stakeholders, maintaining project documentation, and facilitating the efficient execution of construction projects.


Key Responsibilities:

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Administrative Support:


  • Assist in the preparation and distribution of project documentation, including contracts, proposals, and change orders.
  • Organize and maintain project files, records, and correspondence in both digital and physical formats.
  • Schedule meetings, appointments, and site visits for project managers and other team members as required.
  • Prepare meeting agendas, take minutes, and distribute meeting notes to attendees.
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Document Control:


  • Maintain accurate and uptodate project logs, such as RFIs (Requests for Information), submittals, and shop drawings.
  • Track document revisions, approvals, and distribution to ensure compliance with project requirements.
  • Assist in the preparation and processing of constructionrelated documents, such as permits and licenses.
  • Coordinate document review and approval processes among project team members and external stakeholders.
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Communication and Coordination:


  • Serve as a central point of contact for projectrelated inquiries from clients, subcontractors, vendors, and internal team members.
  • Facilitate communication between project managers, field personnel, and office staff to ensure timely resolution of issues and efficient project execution.
  • Coordinate logistics for project meetings, site visits, and inspections, including travel arrangements and accommodations if necessary.
  • Communicate project updates, milestones, and deadlines to relevant stakeholders as directed by project managers.
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Data Entry and Reporting:


  • Enter projectrelated data into the company's management software or databases accurately and in a timely manner.
  • Generate reports, summaries, and presentations based on project data and performance metrics.
  • Assist in analyzing project data to identify trends, issues, and areas for improvement.
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Health and Safety Compliance:


  • Assist in maintaining health and safety records and documentation, including safety meeting minutes, training records, and incident reports.
  • Support the implementation of safety policies and procedures on construction sites and in office environments.
  • Participate in safety audits, inspections, and compliance reviews as required.

Qualifications and Skills:


  • High school diploma or equivalent; additional education or training in construction management or administration is a plus.
  • Proven experience of 23 years in an administrative support role, preferably in the construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
  • Excellent written and verbal communication skills, with a professional and courteous demeanor.
  • Attention to detail and accuracy in data entry and document management.
  • Ability to work effectively both independently and as part of a team in a fastpaced environment.
  • Knowledge of construction terminology, processes, and documentation is desirable but not required.

Benefits:


  • Competitive salary range: $20$26 /hr.
  • Health insurance and retirement plans.
  • Paid time off
  • Opportunities for professional development and growth.
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