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Administrative Assistant - Tempe, United States - Arizona State University

Arizona State University

Verified Company

Tempe, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Employees of Barrett have the opportunity to help further the mission of serving high-achieving students. We have a spirit of going above and beyond.

If you are looking for a student-centric position with a desire to make a difference, we encourage you to join our team.

Job Family

Clerical & Admin Support

Department Name

Barrett Honors College

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range
- $ $21.64 per hour; DOE

Close Date

03June2024

Category

Essential Duties

Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, seminars, and special events, maintaining recordkeeping systems, opening and reviewing incoming mail, and responding to inquiries.
Executes a variety of office administrative and/or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within scope of position
Helps hire, train and supervise front desk student workers ensuring front desk coverage at all times during business hours.
Learns, manages and updates internal cheat sheet with Barrett and ASU information.
Provides excellent customer service at the front desk for Barrett current students, prospective students and their families.
Plans and arranges meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals, manages RSVPs.
Analyzes and resolves difficult items of concern with tact and diplomacy
Exercises independent judgment regarding matters of confidentiality
Maintains and processes orders for general office supplies, work with assigned vendors, and prepare required paperwork
Creates newsletter and flyers
Coordinates golf cart ride scheduling and golf cart maintenance
Schedules and reserves rooms for events, meetings and other functions
Participates in college events as required (Fall Welcome, Family Weekend, Homecoming, Convocation)
May serve as point of contact when leadership is out of the office
May serve as backup to assist with faculty requests in absence of faculty admin
Works onsite during office hours of Monday-Friday from 8 am5 pm
Creates and maintains a welcoming environment
Acts as liaison to various groups (UTO, BTO, Business Office, other campuses, ASU Facilities Management)
Performs other duties as assigned

Minimum Qualifications

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Evidence of a Bachelor's degree
Experience working in an institution of higher education (honors college experience preferred)
Experience in establishing and maintaining effective working relationships
Experience working in an office environment
Experience with event planning and coordinating meetings
Experience planning, organizing, coordinating and prioritizing workload
Experience working with confidential documents
Experience with creating, editing and proofing documents
Evidence of effective communication skills
Demonstrated knowledge of Microsoft Office Applications (i.e. Word, Excel and Outlook); Google Suite, PeopleSoft, Workday, Concur, Canvas, and Astra

Working Environment

Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds.
Ability to clearly communicate to perform essential functions.

Department Statement

Barrett, The Honors College at Arizona State University operates on these core values:
Community and Belonging, Leadership and Agency, Courage and Curiosity.
Our values are the foundation for everything we do to create a welcoming honors college where students from all walks of life can learn, grow, and thrive. Here, they can belong to a community of highachieving peers, lead courageously, act with agency, and fulfill their intellectual curiosity.
Established in 1988, Barrett Honors College offers the unique opportunities of a selective, fouryear residential college with special honors courses, scholarships, study abroad and undergraduate research combined with the resources of one of the largest and most innovative public universities.
Barrett Honors College

serves more than 7,000 students on all four ASU campuses