Accounting Assistant 1918 - Santa Barbara, United States - Tri-Counties Regional Center

Tri-Counties Regional Center

Verified Company

Santa Barbara, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:

ACCOUNTING ASSISTANT II

Job Summary:
Performs advanced accounting duties. Ensures POS billings are accurately
recorded for a variety of service types. Performs internal control functions using
system data. Problem solves and provides technical assistance to vendors and
staff. Performs work in accordance with generally accepted accounting principles
and practices.

Primary Functions (may perform all of some of these duties):

Assist with all aspects of electronic billing using the eBilling system - to include generating

invoices, downloading electronic bills, deleting and re-creating invoices as needed, organizing
distribution to vendors, uploading files upon receipt, and assisting in reconciling to Certification
Letters.

Follow up with service providers regarding requests for additional invoices and/or corrections to

billings.

Access electronic bills directly online to verify compliance with required back-up.
Run attendance reports for any pro-rated billings for residential facilities and calculate correct

payment amount using Department of Developmental Services (DDS) approved methodology.

Verify accuracy of day program billing for attendance, holidays and half days (if applicable).
Train vendors to use eBilling system and the Service Provider Portal.
Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling

system, Service Provider Portal and direct deposit and enter data into the system.

Work with POS team to complete POS monthly check runs - to include reconciling all postings

to cash requirements report, printing checks and EFTs, transmitting to the bank, and filing
reports in binders. Run check run reports before each check run to make sure payments are made
accurately.
authorizations to vendors.

Assist in resolving any vendor payment issues. Send correspondence as needed.
Run queries and distribute weekly and monthly reports, including but not limited to duplicate

authorizations, exceptions to service standards monitoring, Title 17 compliance, Trailer Bill
Language (TBL) compliance, open authorizations by team, authorizations ending in specified
month, and other reports identified to assist the POS team and Services and Supports department
in maintaining a clean audit. Perform month end processes such as VOID's, pre-paid's, vendor
refunds and adjustments. Update the Journal Entry Log on a monthly basis.

Participate with auditors and managers in external CPA and DDS audits as well as assist with

internal audits. Maintain internal controls as specified in the audits.

Assist in maintaining Department of Finance & Administration, POS Job Notebook to include

documenting processes and procedures.

Provide backup specifically for the other Accounting Assistant II positions and for all daily

functions in POS team as needed.

Work on various special projects as requested by the POS Accounting Manager, Controller and

CFO.

Research and keep current on accounting standards, best practices, policies and procedures.
Travel may be required to other TCRC offices, vendor locations and other Regional Centers.
Assist with filing and mailings as needed.
Assist with reissuing 1099s requested by vendors.
In-Home Support Services (IHSS) data tracking.
Other duties as assigned.

Knowledge, Abilities, and Other Skills Required:
performed.

Ability to provide technical assistance on the use of Excel and accounting software.
Ability to analyze situations accurately and adopt an effective course of action. Problem solving

experience.

Successful and timely management of multiple projects and tasks concurrently.
Excellent interpersonal and customer service skills. Communicates with respect, openly, directly

and effectively. Responds professionally.

Positive and responsive attitude.
Excellent organizational and planning skills.
Ability to work effectively with a variety of different people. Team player.
Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
Takes initiative to learn new procedures and computer systems.
10key by touch
Data entry

Minimum Qualifications:

B.A. / B.S. degree in accounting, finance, economics or business and three years of accounting

or finance experience. OR
A.A. degree or equivalent coursework or professional education in accounting, finance,
economics or business and five years of increasingly responsible accounting or finance
experience.

Other Requirements:

A valid California Driver License, clean driving record and proof of automobile insurance are

required.

Physical Requirements:
Adequate manual dexterity and coordination for operation of an automobile, computer, and other
standard office equipment is required for this position. The ability to sit at a workstation for long periods
of time, the ability to read, write and comprehend large amounts of written material such as reports and
regulations, use the telephone, an