Office Coordinator - Princeton, United States - YWCA Princeton

YWCA Princeton
YWCA Princeton
Verified Company
Princeton, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

The YWCA Princeton is hiring a full time Office Coordinator who will coordinate activities to assist in the administration of the YWCA Princeton; serve as primary contact for public inquiries, including those from community partners, vendors, volunteers, and visitors; work with board members, committees, volunteers, and the community-at-large; provide program and event assistance.


The Office Coordinator provides administrative support for the Chief Executive Officer and other C-Suite officers, including general office duties, customer service, information technology and purchasing.

The Office Coordinator provides a high level of professionalism and customer service, and acts as a liaison with all internal departments and outside agencies, including the Board of Directors and Newcomers & Friends.


Primary duties and responsibilities

  • Directly reports to the CEO to support the day to day operations, the organization's internal meetings, and YWCA Princeton's growth as an organization.
  • Serve as the primary point of contact for community questions and requests and serves as the first point of contact for information about YWCA Princeton, including events, program offerings, and organizational procedures.
  • Supports the general YW's programs including registrations and logistics.
  • Manages all external scheduling requests, inperson meetings, phone calls and meetings for the Csuite.
  • Drafts general correspondence and documents, presentations and other materials as needed for special projects. Responsible for the accuracy and clarity of final copies and reports.
  • Manages internal project management and oversees the coordination and execution of team meetings and key follow ups.
  • Coordinates and schedules meetings, community visits, and use / rentals of the YWCA facility.
  • Compiles the minutes of the Board meetings and obtains committee reports and prepares board material for the Board of Directors' meetings and Board retreats. Supports and assists Board committees as assigned.
  • Maintains office inventory, and the requisition of supplies.
  • Works with fellow team members and consultants on a widearray of projects as assigned by the Csuite, bringing a teamplayer spirit to this role.
  • Adaptable to changing directions quickly in a fast paced environment.
  • Coordinates special events for the C-Suite and the Board.
  • Performs other related duties as assigned.

Ideal Qualifications:


The Office Coordinator will be an early to mid-career professional with at least 2 years of experience in providing administrative and operational support.


Experience in the following areas is highly desirable:

  • Fluent in Spanish is preferable
  • Maintain confidentiality and diplomacy while dealing with others. Able to interact professionally at all times. Experience in managing multiple schedules and working with C-Suite officers with the highest degree of professionalism.
  • Excellent writing and communication skills with attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
  • Excellent in organizational, analytical, time management skills, prioritizing and managing multiple priorities, and administrative coordination.
  • Excellent analytical skills; ability to quickly and independently aggregate and analyze information.
  • A desire to grow as a professional through this experience with a collaborative and positive attitude.
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