Administrative Assistant - Norwich, NY, United States - Phoenix Industries

Phoenix Industries

Verified Company

Norwich, NY, United States

2 days ago

Posted by:

James Miller

beBee Recruiter

Freelance

Location:
Norwich, NY

Responsibilities:

Welcome and direct visitors to the appropriate person or department in a friendly manner.
Answer incoming calls professionally and courteously, providing accurate information or transferring calls as needed.
Manage incoming and outgoing mail and packages efficiently.
Keep the reception area tidy, organized, and welcoming.
Provide comprehensive administrative support to various departments as needed.
Assist with scheduling appointments, coordinating meetings, and making travel arrangements.
Prepare, edit, and distribute correspondence, memos, and reports with attention to detail.
Maintain both electronic and physical filing systems for easy access to documents.
Handle confidential information with discretion and confidentiality.
Communicate effectively in both English and German, both verbally and in writing.
Serve as a language resource for colleagues, offering translation assistance when needed.
Monitor and restock office supplies and equipment to ensure smooth daily operations.
Coordinate office maintenance and repairs in a timely and efficient manner.
Adhere to office policies and procedures to maintain a productive and compliant work environment.
Collaborate with team members to achieve organizational goals.
Actively contribute to special projects and events as assigned, demonstrating flexibility and a willingness to support the team.