Administrative Assistant - New York, United States - SEIU 32BJ

SEIU 32BJ

Verified Company

New York, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

We are looking for an administrative assistant to support staff and operations for our New York office.

Responsibilities include but are not limited to:

Enter New Hire Staff and Terminations, Brigade, NOTPs, Fellows, & Apprentices into HR Passport (HRP).
Use Spiceworks ticketing system to fulfill incoming requests from the Organizing Department.
Book Travel/Hotel/Car/Train reservations using the Concur system/BCD travel negotiating and ensuring best prices/options.
Reserve and setup Conference rooms/meeting rooms in the office space.
Handle Logistics of events such as ordering food/beverages, setting up tables, scanning members.
Maintain and order office supply through Weeks Lerman via Office Services Request.
Order union merchandise for events and rallies from our trusted vendors.
Process Check Request(s), Invoices for all outside vendors, Brigade/NOTP Expenses using the Bp Logix system.
Submit weekly Timesheets every Friday.
Log all Amex Card transactions when used, for the monthly reconciliation.
Trouble shoot office equipment with the help of IT Union Help Desk.
Create shipping Labels using UPS online software to ship union merchandise or packages between offices.
Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE

Minimum 1 year experience in an equivalent position;
Ability to multitask, prioritize responsibilities and meet deadlines;
Being well organized and detailoriented;
Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds;
Proficientcomputer, database, phone system and other technology skills covering a variety of office equipment;
Strong interpersonal and communication skills (written and verbal);

WORK ENVIRONMENT

This position is a fulltime inperson position that occasionally requires work outside normal business hours, including some nights, weekends and holidays
This position is based in the New York, NY office

Pay:
$54,755.82 per year

Benefits: