Contract Management Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS) - Long Island City, NY
1 day ago
Job description
The duties that the incumbent of the vacancy will be expected to perform. Duties Description- Manage the Region 11 TS&M Unit Consultant contracts, including Conventional Agreements, Regional Design Service Agreement (RDSA) assignments, Procurement contracts.
- Oversight and coordination of NYCDOT JTMC contract and NYPD HELP contract.
- Become proficient with the Statewide Financial System (SFS) as it relates to procurement contracts and purchase order processing.
- Coordinate with Project Managers to plan and prepare for Supplemental Agreements that request time extensions and/or additional funds needed to complete the work assignments without delay.
- Process contract payments to consultant firms for work performed.
- Review Consultant invoices submitted for payment.
- Oversee the contract close-out process for Final Acceptance of Consultant Work.
- Supervise employees as needed who are responsible for assisting with the management of the TS&M Contracts.
- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position.
The qualifications are:
Contract Management Specialist Trainee 1: Four years of experience negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
managing contracts and related budgets including one or more of the following areas:
Contract Management Specialist Trainee 2:
Five years of experience managing contracts and related budgets including one or more of the following areas:
negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Contract Management Specialist 1:
Six years of experience
managing contracts and related budgets including one or more of the following areas:
negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms
Substitutions:
An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Additional comments regarding the vacancy.Additional Comments Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.
Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.
Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.)Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency.
A list of companies that provide these services (fees must be paid to the company you choose) can be found at:
salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit
Applicants must be currently authorized to work in the United States on a full-time basis.
Some positions may require additional credentials or a background check to verify your identity.
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