senior buyer - Boca Raton, United States - City of Boca Raton
Description
Performs professional work procuring various services, goods, supplies, materials, equipment, and construction; does related work as required.Work is performed under minimal supervision.
Processes purchase requisitions and issues Purchase Orders; verifies available funding and utilized procurement process in compliance with State, local laws, and City Purchasing regulations.
Develops and researches specifications, reviews specifications for clarity, accuracy, and necessary related information.Develops and manages various solicitation methods (i.e., bids, request for proposals, quotations and compliance checklists.
Solicits, receives, and analyzes competitive bids, requests for proposals, and informal solicitation processes.
Develops council recommendation letters for award, and monitors vendor performance and assists the departments in contract management.
Conducts bid openings, pre-bids, and other procurement related meetings in accordance with Florida Sunshine law.
Act as chairperson for selection committees and assist Department in contract negotiations.
Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria.
Meets and consults with department representatives regarding the preparation for bid packages, bid analysis, evaluation, and award.
Monitors and updates status of annual contracts listing.
Researches and obtains Florida State contracts and other Intergovernmental contracts.
Review and research of sole source procurement submittals from Departments.
Advises City departments and Vendor Community on procurement policies and procedures.
Assists assigned departments with purchasing activities.
Seeks new innovative methods and practices to improve operational efficiency and effectiveness.
Issue purchase orders or contracts as applicable after award approval.
Keeps abreast of changes in policies, regulations, state and local laws, and directives to determine the best effect on overall operations.
Provide training and develops solutions to contractual problems.Develop plans for accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established by management.
Assist City Departments in monitoring and maintaining assigned annual contracts for various services, goods, construction, and commodities utilized by the City.
Reviews and monitors small dollar procurements and develops possible new supply sources and possible new term contracts.Reviews bidder database and develops possible new supply sources; Handles unique and complex procurements and research assignments.
Able to communicate effectively with internal and external customers.
Able to exercise discretion and judgment in performing procurement functions.
Thorough knowledge of business methods, markets research, and purchasing standard practices.
Thorough knowledge of the laws relating to public purchasing.
Ability to write clear and concise specifications.
Thorough knowledge of various grades and qualities of a variety of materials, goods, supplies, equipment, and construction procurement needed by the City.
Thorough knowledge of standard office procedures, practices, and equipment.Ability to establish and maintain effective working relationships with City officials, vendors, City staff, and the general public.
Ability to express ideas clearly and concisely both orally and in written form.
Ability to handle multiple tasks and prioritize workload.
Thorough knowledge and ability to use Microsoft Word, Excel & Outlook.
Ability to learn and effectively utilize the City financial Enterprise Resource Planning (ERP) System and electronic bidding software (ionwave).
Bachelor's degree from an accredited college or university with a degree in business administration, contract management, or purchasing or a closely related field required.
Four years of direct experience may be substituted for a bachelor's degree.Three (3) years of experience in procurement of construction, materials, goods, equipment, and supplies for a government entity.
Certified Professional Public Buyer (CPPB) certification or equivalent professional certification required.
Possession of a valid State of Florida Class "E" driver's license.
An additional Two (2) years of direct experience in procurement of construction, materials, goods, equipment, and supplies for a government entity may be substituted for a CPPB certification or equivalent professional certification.