Office Manager - Washington, District of Columbia, , United States

Only for registered members Washington, District of Columbia, , United States

1 day ago

$48,000 - $78,000 (USD) per year *

* This salary range is an estimation made by beBee

MISSION · YouthBuild DC Public Charter School (YouthBuild PCS) is an alternative high school for young people seeking to transform their lives by re-engaging in their education in a non-traditional school environment. YouthBuild PCS prepares students for post-secondary education ...

Job description

MISSION

YouthBuild DC Public Charter School (YouthBuild PCS) is an alternative high school for young people seeking to transform their lives by re-engaging in their education in a non-traditional school environment. YouthBuild PCS prepares students for post-secondary education and the workplace by offering, in English and Spanish, academic, vocational and workforce development programs.

YouthBuild PCS believes that service to the community is an essential part of the transformative process. Therefore, students serve their community through volunteer projects and by creating housing for low-income residents in the Washington, DC metropolitan area.

Duties and Responsibilities

Administrative and Office Management

Oversee day-to-day front office operations, ensuring a welcoming and professional environment for students, staff, and visitors.
Maintain communication systems, including school-wide inquiries via phone, email, and mail.
Coordinate office logistics including inventory, supplies procurement, and vendor relationships related to office equipment.
Support school leadership by providing administrative assistance to the Head of School and Chief Operating Officer.
Manage access control procedures by issuing and collecting keys and fobs for staff and visitors.

Student Records and Enrollment

Support the registration and enrollment process in compliance with DCPCSB, AEFLA, and other funders' requirements.
Maintain and secure student records and files, ensuring data accuracy and accessibility.
Collaborate with external agencies and stakeholders (e.g., other schools, legal representatives) to provide and request student information.
Update and manage student databases, forms, and attendance documents.

Student Support Services

Facilitate student orientation logistics, including ID creation, distribution of materials, and transit cards.
Monitor and manage student attendance communications and disciplinary documentation.
Support student health needs by administering medication (preferred) and documenting and submitting relevant records.
Coordinate student withdrawals and maintain communication logs for certified correspondence.
Serve as backup for distribution of student stipends, pay stubs, and related debit card administration.

Financial and Operational Support

Assist with financial operations including coding invoices, reconciling expenses, and maintaining vendor documentation in Anybill and Expensify.
Support school budgeting processes by tracking departmental spending
Contribute to the preparation of annual audits and retirement plan reporting.

Additional Responsibilities

Participate actively in staff meetings and events and school community activities.
Assist in student recruitment and program logistics.
Perform other duties as assigned to support the smooth functioning of the school.

Qualifications

High school diploma or equivalent required.
Bilingual proficiency in Spanish is preferred.
Ability to work collaboratively in a diverse, multicultural environment.
Strong organizational and communication skills.
Dedication to youth development and the mission of YouthBuild.

Reports to: Chief Operating Officer

Schedule: Full-time, 8:00 a.m. – 4:00 p.m., with occasional evening and weekend hours required.

YouthBuild PCS is an Equal Opportunity Employer, and does not allow discrimination with respect to employment or any of the terms or conditions of employment because of race, ethnicity, national origin, gender, age, sexual orientation, sexual identity, marital status or religion.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance

Experience:

Accounts payable: 1 year (Preferred)
Office management: 1 year (Preferred)
Credit card reconciliation: 1 year (Preferred)
Working in a school environment: 1 year (Preferred)

Language:

Spanish (Preferred)

Work Location: In person

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