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Grants & Compliance Director - Bethel, United States - Association of Village Council Presidents
3 weeks ago
Description
Summary Job Goal:
The Grants and Compliance Assistant Director oversees the department in all areas, ranging from the initial process of grant composition and submission through the awards, budgets and compliance requirements of the grants.
The Assistant Director Initiates, plans, develops, reviews and implements new policies, programs, and functions related to grants to ensure accountability and efficiency.
Provides, outstanding administrative and technical guidance, service and support to AVCP staff responsible for sponsored programs. Consult, advise and collaborate with the Executive Team and Program Directors to address critical grants and contract issues. Maintains strict confidentiality of all departmental and corporate information.Performance Responsibilities:
include the following. Other duties may be assigned.
Pre-Award Functions:
Provide feedback to directors in the development of grant proposals and advise them of salary schedules and practices, purchasing and travel procedures, current indirect rates, allowable in-kind contributions, staff benefit options, and all manner of regulations of various granting agencies.
Review grant awards to ensure conformity with established AVCP proposals, practices and assure agency ability to adhere to grant requirements.
.Post-Award Functions:
Stay abreast of current compliance requirements and best practices (financial and programmatic) and disseminate information to relevant staff as requested.
Manage and monitor all post-award activities for sponsored project, grants and contracts to assure timely and cost-effective compliance with applicable regulations and requirements.
Prepare internal and donor expenditure reports on a monthly, quarterly as well as annual basis.Evaluate and monitor expenditures to ensure they are expended within agency and award guidelines.
Liaise with various funding agencies, accounting staff and auditors in matters relating to sponsored programs.
Coordinate audits and compliance reviews by external auditors.
Work with the Directors and Officers to draft and carry out a formal and systematic approach, procedures, and guidelines for grant and contract administration.
Coordinate with AVCP's Legal Department to prepare and monitor any necessary contracting and sub-award agreements.Work with directors to ensure documentation of cost sharing or in-kind matches (CSI/I-KM) required by awards and set-up segregated CS/I-KM accounts if required by the award.
Work with directors to prepare and complete any necessary changes in scope of work, relevant staff changes, budget changes, requests for supplemental funding, no-cost extension requests, etc.
Coordinate with AVCP's Legal Department to maintain corporate records for federal, state, and private foundations grants and contracts, memoranda of agreement and any required property management records.
Provides assistance to the Grants Team in the compilation of data needed for upcoming project proposals as well as preparation of indirect proposals.
Direct Oversight and Review FunctionsReview, coordinate and maintain proactive management of all required reports by a funding agency or audit in collaboration with AVCP's Grant Compliance Accountants on all current, inactive, or pending projects.
Request/Reviews draw-downs as needed for cash flow as determined by Accounting, but no less than quarterlyReviews and provides timely and accurate reports of project receipts and expenditures to relevant staff. May assist with planning future expenditure requests.
Reviews and approves cost transfers, budget revisions, carryovers and assist with and monitor closeout activities.
Management responsibility for the staffing of the Grants Department, which includes employee supervision and documentation as needed.
Works with the Executive Team and Directors to address any grant and/or contract issues and provides any confidential and/or sensitive projects as requested.
Assists in the development and management of the internal controls and systems for all AVCP grants.Assists the VP of Finance and/or Comptroller with reviews and reports as requested or needed.
Accounting Specific Functions
Responsible for working the grant and account code structures, budgets, purchasing, encumbrances, AP/AR and payroll as it pertains to the grants being monitored.
Work with the Accounting department to reconcile the accounts to the Grant, GL, and balance sheets on a monthly or quarterly basis as determined by the Accounting department.
Assist with developing and the management of the internal controls and systems for the grants.Assist the Comptroller with audits, reviews and reports as need.
Other Functions
Develop and present in-house training and materials on grant and contract management.
Maintains strict confidentiality of departmental information.
Other duties as assigned.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements
EXPERIENCE:
Must have a Bachelor's degree in Accounting, Public Administration, Business or related field from an accredited university or ten (10) years of related experience in financial monitoring, budget development, management of grants, financial reporting, monitoring and successfully performing duties.
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