Bookkeeper - High School 24/25 School Year - Thornton, United States - Adams 12 Five Star Schools
Description
Bookkeeper - High School 24/25 School Year JobID: 9998
+ Position Type:
School-Based Support/ Bookkeeper, High School
+ Date Posted:
5/2/2024
+ Location:
Mountain Range High School
+ Closing Date:
05/08/2024
GRADE: G10 (Hourly Range/Step 1 - Step 8: $ $26.01)
MINIMUM HOURLY RATE: $21.10
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 12
JOB CODE: 1001
POSITION TYPE: REPLACEMENT PERMANENT
LOCATION: THORNTON, CO.
Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission toelevate student success for every student every day in every classroom.Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.
SUMMARY: Responsible for overseeing the schools financial operations, including managing purchasing card (p-card) transactions; collecting, tracking, and reconciling accounts receivables; tracking, disbursing, and may reconcile cash boxes and balance safe; preparing bank deposits; may process student refunds; recording and managing orders for supplies and equipment; processing accounts payables; providing customer service; copying and filing financial paperwork; entering journal entries; and managing, reconciling and monitoring the school budget and general, athletic, pupil, mill levy and grant funds/accounts to ensure expenses do not exceed budgeted amounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary by building assignment.
1. Collect, track, reconcile, and deposit revenue collected from Infinite Campus student accounts, fundraising dollars, athletic/activity cash boxes, grants, vendor commissions, and fees for students that require manual entry. Prepare remittance advice for Financial Services.
2. Order materials, supplies, and catering for school using district purchasing card or financial system. Research if a Procurement Deviation Justification (PDJ) is required and create as needed. Research availability, utilize bidding process, track orders, enter receipt of orders in the financial system, distribute shipments to appropriate departments, and handle merchandise returns. Manage p-card transactions by reviewing and editing online transactions, collecting related receipts, completing monthly reports to meet district p-card requirements, and maintaining and managing p-card users in the building. Complete mapping of p-card and assist staff with questions regarding p-card mapping. May write or assist with completing service contract requests.
3. Monitor and maintain the school budget by assisting with the development of the schools departmental and instructional/operating budgets; attending budget meetings as necessary; loading the budget to Financial Services; continually reconciling accounts with budget status reports and detail transaction reports; creating and distributing monthly budget reports for general/athletic/vocational/pupil/mill levy accounts; reconciling monthly transactions; reviewing questions and concerns regarding budget status; preparing journal entries for corrections of expenditures and realignment of budget.
4. Provide customer service to students, parents, staff members, district personnel, vendors, and outside/community partnerships in-person, over the phone, through email, and/or via mail by answering inquiries, researching transactions, responding to requests, and/or providing information
5. Process accounts payables by receiving, tracking, and paying invoices using p-card or by preparing voucher request with required documentation. Communicate with vendors, Purchasing, and Accounts Payable for payment and follow-up.
6. Prepare invoices to vendors. Create billings to student accounts in Infinite Campus for fees, courses, field trips, refunds, athletic events, and other items.
7. Prepare, copy, and file all paperwork associated with schools financial and fundraising transactions. Maintain financial records as required by the district.
8. May perform or assist with payroll-related duties including data entry of monthly payroll information, tracking time and attendance, reconciling monthly labor/benefit report, completing appropriate paperwork for building/district personnel changes, account coding, professional forms, and substitute pay.
9. Perform other job-related duties as assigned.
EDUCATION AND RELATED WORK EXPERIENCE:
High school diploma or equivalent.
Minimum of (4) years of general clerical experience.
Minimum of (2) years of experience with bookkeeping or accounting.
Associates degree or two-year college certificate in accounting preferred.
Courses in business management, accounting, or bookkeeping preferred.
Experience with student information systems preferred.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
Criminal background check required for hire.
BUDGET AND/OR RESOURCE RESPONSIBILITY:
Responsible for managing, reconciling, and monitoring the school budget and all school accounts, including general fund, athletic, pupil, mill levy and grant accounts, to ensure expenses do not exceed budgeted amounts; entering journal entries; preparing bank deposits; tracking, counting, disbursing, and reconciling safe and cash boxes.
May train and supervise CTE students
APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.
SALARY INFORMATION:
All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees previous work experience. Grade refers to position or job classification and Step refers to the number of work experience credit or service years. See our Classified Salary Schedule ) for hourly rates. For additional compensation information, please refer to The Classified Master Agreement. )
Internal Candidates Only:
13.2.5 Voluntary transfers that occur fifteen working days before the start of the school year and until the end of the school year shall happen once the position being vacated has been filled, for a duration of no more than four weeks. This four week time period could be adjusted in consultation with the educator, current and receiving supervisor and with approval from the Chief Human Resources Officer and the Association President.
BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see ourBenefits Overview. )
THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/23