Administrative Assistant - Fairfax
21 hours ago
Job description
Department:
Construction/CEI
Location:
Manassas, VA
Description
At Rinker Design Associates, we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the Construction Project Office.
The ideal candidate will be responsible for handling a variety of tasks, including scheduling meetings, managing calendars, greeting and communicating with clients, preparing reports, and maintaining office supplies.
If you are ready to turn everyday tasks into exceptional achievements and grow your career with a top-tier civil engineering firm, now is the time to take the next step.
What You'll Do:
Office Management:
Order and maintain office supplies and shared office areas; monitor inventory and coordinate replenishment.
Scheduling & Coordination:
Organize and schedule appointments, meetings, and travel arrangements; prepare progress meeting agendas and distribute meeting minutes.
Documentation & Communication:
Write and distribute emails, correspondence, memos, letters, and forms; greet and communicate professionally with clients and visitors.
Project Support:
Process contractor pay applications; track daily and monthly installed quantities; log and maintain material delivery tickets.
Recordkeeping:
Develop and maintain digital and physical filing systems; prepare and maintain reports as needed.
Administrative Support:
Provide general support to visitors and team members
What You'll Bring:
Degree and Experience:
Bachelors Degree, plus 1–3 years of experience in the construction industry
Technical Savvy:
Proficiency in Microsoft Office 365 (Word, PowerPoint, Outlook, etc.)
Communication Champion:
Excellent written and verbal communication skills
Organized and Driven:
Ability to multitask, manage time effectively, and prioritize work
Benefits
Collaborate with Top Talent:
Work with some of the brightest minds in the industry on impactful projects.
Make a Difference:
Contribute to projects that shape communities and inspire innovation.
Grow Your Career:
Enjoy professional development opportunities and a supportive culture.
Enjoy Work-Life Balance:
Work hard, play hard, and thrive in a positive environment.
We offer a comprehensive benefits package which includes:
Medical, dental, and vision insurance
401K Retirement Plan; Roth Contributions
Health Savings Account (HSA)
Flexible Spending Accounts (FSA)
Life, AD&D, short-term and long-term disability
Paid time off, including 8 federal holidays + 1 floating holiday
Parental Leave
Professional/career development tracks
Positive work/life balance
RDA is an Equal Opportunity Employer and maintains a drug-free workplace.
Applicants that require an employment visa sponsorship now or in the future will not be considered.
Ready to unleash your creativity and take your career to new heights? Apply now and join our team of passionate professionals
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