HVAC Pre-Construction Job Coordinator - Grand Rapids
10 hours ago
Job description
Key Responsibilities
Bid Phase Support
- Assist the Estimating Manager in preparing and assembling competitive bid packages.
- Distribute drawings, specifications, and addenda to vendors and subcontractors.
- Maintain and update bid logs, calendars, and proposal tracking reports.
- Maintain and update vendor and subcontractor contact lists.
- Proactively solicit pricing from vendors and subcontractors.
- Make follow-up phone calls and send email reminders to ensure timely receipt of quotations.
- Collect, organize, and track subcontractor and supplier proposals.
- Coordinate bid-related correspondence, clarifications, and RFIs.
- Ensure all bid documents are complete, current, and properly formatted prior to submission.
Pre-Qualification & RFP Support
- Prepare and submit contractor pre-qualification packages for general contractors and owners.
- Maintain updated company information including safety data, insurance certificates, bonding capacity, and financial documentation.
- Track and manage online qualification portals (e.g., BuildingConnected, ISNetworld, SmartBid).
- Assist in preparing RFP/RFQ responses including resumes, project experience, and organizational charts.
Document Control & Administrative Coordination
- Maintain organized electronic project files and naming conventions.
- Upload and track drawings, revisions, and addenda.
- Support document management within company systems.
- Assist with project turnover documentation to operations upon award.
- Ensure compliance with Quality Air and Comfort Systems USA standards.
Qualifications
- 0–5 years of experience in construction administration, estimating support, project coordination, or related field.
- Associate or Bachelor's degree in Construction Management, Business, Engineering, or related field preferred (or equivalent work experience).
- Strong organizational and time-management skills.
- Ability to manage multiple deadlines in a fast-paced, deadline-driven environment.
- Strong written and verbal communication skills.
- Must be comfortable making outbound calls to vendors and subcontractors to follow up on pricing and documentation.
- High attention to detail and accuracy.
- Basic ability to interpret construction drawings and specifications is a plus.
Preferred Skills (Not Required)
- Experience with Procore.
- Experience with Bluebeam.
- Familiarity with mechanical/HVAC construction projects.
- Exposure to bidding platforms such as BuildingConnected or SmartBid.
- Understanding of estimating workflows and pre-construction processes.
Similar jobs
The Construction Coordinator analyzes and facilitates project designs to meet client requirements. · ...
1 month ago
The Construction Coordinator analyzes, facilitates, coordinates and reviews project designs that meet the requirements for our clients. · ...
1 month ago
Landscape Construction Project and Sales Coordinator plays a critical role in guiding landscape construction projects from initial client contact through proposal sale and successful handoff to production. · ...
1 week ago
Magna Engineered Glass: Pre-Production Launch Coordinator
Only for registered members
The Pre-Production Launch Coordinator supports the Launch Program Manager in facilitating pre-production deliverables starting in Phase 2 through Phase's 5/6. · Manages core inputs and outputs of Pre-Production process focused on component management. · Coodinates build event pla ...
4 weeks ago
Magna Engineered Glass: Pre-Production Launch Coordinator
Only for registered members
Job summary The Pre-Production Launch Coordinator at Magna Engineered Glass supports the Launch Program Manager in facilitating pre-production deliverables as defined in the Product Delivery Process (PDP), starting in Phase 2 through Phase's 5/6.The role involves managing core i ...
1 month ago
Magna Engineered Glass: Pre-Production Launch Coordinator
Only for registered members
The Pre-Production Launch Coordinator at Magna Engineered Glass supports the Launch Program Manager in facilitating the pre-production deliverables as defined in the Product Delivery Process (PDP), starting in Phase 2 through Phase's 5/6. · ...
1 month ago
The Construction Manager is responsible for managing all phases of commercial construction projects on behalf of Fit Fusion LLC from pre-construction through closeout and ensure that projects are completed on time within budget and to the highest standards of quality and safety. ...
2 weeks ago
+We are seeking an experienced Construction Superintendent to oversee all onsite operations for a contract-based agricultural new build.+ · ++Oversight of full onsite coordination of the construction project. · Management of subcontractors effectively to ensure smooth project exe ...
1 week ago
The Construction Manager is responsible for providing technical expertise in coordinating all field activities related to the construction of new homes per the Century Complete standards and processes. · ...
5 days ago
The Project Superintendent will ensure Christman is represented at the project site every day work is being performed by setting expectations, responsibilities, and maintaining commitments. · ...
6 days ago
+Job summary · The Construction Manager is responsible for managing all phases of commercial construction projects on behalf of Fit Fusion, LLC. · ResponsibilitiesServe as the Fit Fusion representative on multiple commercial construction projects. · Lead project planning, budgeti ...
1 week ago
The Construction Manager is responsible for managing all phases of commercial construction projects on behalf of Fit Fusion, LLC, from pre-construction through closeout. · Serve as the Fit Fusion representative on multiple commercial construction projects. · ...
1 week ago
+Job Title: · GIS Technician · This position supports natural gas construction teams in the field. · ResponsibilitiesCollect as-installed gas asset information using GPS antennas and leverage GIS applications for data management. · ...
3 weeks ago
This position supports natural gas construction teams in the field working at a construction site within a 1/2 hour from Royal Oak in a CE trailer. The role involves direct collaboration with union construction teams for the collection of GIS data for mapping purposes.Collect as- ...
3 weeks ago
We are seeking a Construction Project Manager to oversee large box retail construction projects from planning through completion. · Manage day-to-day construction activities. · Coordinate with contractors and vendors. · Maintain project schedules and budgets. · Ensure safety and ...
1 week ago
We are seeking a Construction Project Manager to oversee large box retail construction projects from planning through completion. · ...
1 week ago
+ Coordinates planning implementation of construction documents · + Secures necessary resources to complete projects · + Reviews evaluates drawings+ Assists development preliminary project budgets project scheduling detailed cost bid packages,+ Requests coordinates various inspec ...
1 month ago
We are seeking a Construction Project Manager to oversee large box retail construction projects from planning through completion. · Manage day-to-day construction activities. · Coordinate with contractors and vendors. · Maintain project schedules and budgets. · Ensure safety and ...
2 weeks ago
Lead in the development of high-performance teams through supervision, training, · coaching and mentoring as assigned. Ensure regular feedback is shared with staff including timely completion · of employee performance appraisals. · Provide leadership in motivating the project tea ...
1 month ago
We are seeking a skilled Construction Project Manager to oversee large box retail construction projects from planning through completion. · This role involves managing day-to-day construction activities, · coordinating with contractors and vendors, · maintaining project schedules ...
5 days ago