- Possess the legal background to understand client matter workflow, such as: charge back procedures, legal technologies and software usage, records management processes, and court system procedures.
- Assist with scheduling equipment, labor, and supplies for offsite trial(s).
- Interact and provide professional support to executive level end users including legal assistants, firm administration, project managers, paralegals, associates, and partners.
- Meet job and project deadlines with composure and professionalism.
- Operate copier equipment, fax services, postage meter, and other necessary tools.
- Handle time sensitive and confidential documents with accuracy.
- Maintain logs, records, and billing information.
- Distribute mail, packages, and office supplies efficiently.
- Assist with office and occupant moves, light maintenance duties, and occasional cleaning tasks.
- Requires high school diploma or GED and 1-2 years of related work experience.
- Minimum of 2 years' experience in legal industry preferred.
- Ability to provide excellent customer experience and strong communication skills.
- May require a valid driver's license and auto insurance coverage per company policy.
- Working knowledge of copier and related equipment preferred.
- Ability to utilize hardware and software for functions such as cost recovery and document management.
- Understanding of shipping/receiving procedures.
- Basic electronics knowledge preferred.
- Ability to work independently, follow instructions, and troubleshoot problems.
- Exposure to office equipment noise, toner, and frequent changes in room temperature.
- Dealing with tight deadlines and high stress levels.
- Some physical effort required including standing, walking, bending, reaching, stretching, lifting, and moving items.
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Legal Office Associate - Los Angeles, United States - Ricoh Americas Corporation
Description
JOB TITLE: Senior Legal Onsite Service Specialist
COMPANY: Confidential
POSITION PROFILE
Provides direct support within a legal office environment setting.
Performs various office support tasks which may include:
- Copy, production, scanning, fax, mail and shipping
- Records support, direct floor support
- Hospitality assistance, conference room set up and scheduling
- Receptionist backup, light facilities support
A Senior Legal Onsite Service Specialist must possess high presentation skills, interpersonal etiquette, and customer service skills to communicate effectively with senior level attorneys, partners, clients, opposing counsel, vendors, staff, and others.
This position reports directly to a Site Manager, Site Supervisor, or an Assistant Site Manager.
LEGAL ENVIRONMENT JOB RESPONSIBILITIES
OTHER DUTIES AND RESPONSIBILITIES
QUALIFICATIONS (Education, Experience and Certifications)
KNOWLEDGE, SKILLS AND ABILITIES
WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS
The above information provides insight into the responsibilities and working conditions associated with this position.
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