- Greet and direct visitors and students;
- Resolve administrative issues, concerns, and problems;
- Answer inquiries and route concerns pertaining to activities and operations of academics;
- Answers telephone, screen, and route calls; provides information and assistance;
- Arrange meetings and conferences as needed;
- Assign advising attributes to faculty in banner;
- Assist in preparing course schedule with coordinators and associate vice president;
- Build the course schedule in banner for all courses including eCore and eMajor sections;
- Make sure all courses have appropriate room and time assigned in the room grid;
- Assign appropriate attributes, campus restrictions, link courses and cross link courses in banner;
- Correct academic ADC errors per semester;
- Collect faculty office hours;
- Collect syllabi and final exams from instructors and enter into X-tender for all faculty each semester;
- Collect prepare all textbook adoptions for each course from each faculty;
- Send book order information per semester to bookstore manager/s;
- Order professors copy of classroom materials from publishers;
- Proctor examinations in limited circumstances;
- Assist in the management of the School of Liberal Arts, Mathematics and Natural Science budgets;
- Order office supplies manages divisions equipment needs; oversees the maintenance of office equipment;
- Place work orders, facility requests, departmental requests, p-card requests as needed;
- Assist or prepare travel request and expenses with faculty;
- Collect all travel documents for faculty;
- Collect and distributes daily mail;
- Schedule and facilitate certifications and inspections for lab equipment;
- Oversee organization office areas and supply rooms;
- Prepare information for full time faculty overload calculations, and course releases and forward to Executive Assistant to the Provost to complete his/her process;
- Prepare payroll for part time faculty, and forward to Executive Assistant to the Provost to complete his/her process;
- Modify, cancel courses as directed, pull roster and notify students when course schedule changes;
- Keep and maintain records;
- Provide faculty resources per semester for notices and deadlines;
- Work with the part time administrative assistant and student workers;
- Performs related duties as assigned.
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
- Additional education may be considered in the place of experience.
- Knowledge of college policies and procedures;
- Knowledge of modern office practices and procedures;
- Knowledge of computers and job-related software programs;
- Skill in the provision of customer services;
- Skill in oral and written communication.
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Staff - Full-time Senior Administrative Assistant - Swainsboro, United States - East Georgia State College
1 week ago
Description
About UsEast Georgia State College provides more than 1,700 students access to affordable, quality higher education. Students can pursue associate degrees, career-focused bachelor¿s degrees, and transfer pathways to other institutions. The main campus in Swainsboro offers a tight-knit community with residential options.
The beautiful 400-acre pine forest campus has two small lakes, a challenging 18-hole disc golf course, and an active apiary, and is one of only 115 Bee Campuses across the nation.
EGSC also operates instructional sites in Statesboro and Augusta that allow students to benefit from the small class sizes and affordability of EGSC while experiencing the vibrant student life of the large universities with which the College shares space.
East Georgia State College (EGSC) prepares traditional and nontraditional students to meet the career demands of the twenty-first century.Through undergoing the rigorous learning process that EGSC provides, students gain the wisdom they need as leaders, parents, and community members.
To sustain our students, goals to thrive in a competitive workforce, EGSC promotes academic excellence through fostering critical thinking skills, nurturing cultural awareness and upholding academic honesty.
Maintaining academic honesty protects the value of EGSC¿s degrees and ensures that our students and graduates are desirable candidates for university transfers and career advancement.
Thus, all members of EGSC¿s community (students, staff and faculty) should have a personal interest in and dedication to fortifying EGSC¿s reputation for academic integrity and excellence.
Job SummaryThis position provides administrative support for the operations of the college¿s School of Liberal Arts, Mathematics and Natural Sciences.
Responsibilities
Every member of the USG community is required to adhere to the USG Statement of Core Values ¿ Integrity, Excellence, Accountability, and Respect ¿ that form and guide the daily work of the organization.
Individuals who need reasonable accommodation in order to participate in the application process should contact the Office of Human Resources at Deaf and Hard of Hearing callers may access our campus phone numbers by utilizing your state relay service (such as the Georgia Relay Service) or by utilizing Video Remote Services.
East Georgia State College is an Affirmative Action, Equal Opportunity, and Tobacco-free Institution, Federal law requires ID and employment eligibility verification prior to employment.
Georgia is an Open Records state.East Georgia State College (EGSC) is an associate and baccalaureate degree granting, residential, liberal arts state college of the University System of Georgia, providing its students access to academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees.
East Georgia State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award certificates, associate degrees and baccalaureate degrees.
Contact the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, Georgia or call for questions about the accreditation of East Georgia State College.
Background Check
This employment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with East Georgia State College, as determined by East Georgia State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check, and/or MVR.
