Office Manager - Provo, United States - BYU

Description

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world.

At BYU, we are devoted to our faith and to our students.

We take an active role in the university's mission:
"To assist individuals in their quest for perfection and eternal life.

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact.

This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth all situated within a beautiful and historic campus make it hard to imagine a more inspiring place to work.

Ready to step into the role of Office Manager?

As the first point of contact, you¿ll provide essential support to the Department Chair, faculty, staff, and students, and you will exercise keen discernment on everything associated with the department¿s first impressions.

Your responsibilities include handling financial transactions, managing hiring processes, overseeing payroll for adjunct faculty and student employees, and facilitating approved purchases for department offices and faculty research.

Additionally, you¿ll guide faculty and graduate students through admission, program requirements, and graduation clearance. If you¿re intrigued by spreadsheets and financial intricacies, this role offers an opportunity to delve into educational finances.

*What you¿ll do in this position:


Financial Management:
Manage department, faculty research, and external research accounts.
Review and process faculty expenses, ensuring compliance with financial policies.
Disperse graduate scholarship funds from various sources.
Execute department purchases to support operations and faculty research.
Assist with faculty and student travel requests and expense reports.
Address common to intermediate finance inquiries.
Initiate and oversee approved purchases for department offices and research.
Train faculty on accessing research account spending and balances.
Maintain accurate financial records.
Ensure adherence to university financial policies.


Graduate Programs Management:
Provide guidance to graduate students from admission to graduation.
Monitor program requirement completion and graduation clearance.
Facilitate licensing recommendations for graduates.


Administrative Support and Collaboration:
Serve as the initial contact for faculty, staff, and students.
Assist the Department Chair in various administrative tasks.
Routine hiring, raise, and termination actions for graduate student research assistants within established departmental guidelines.
Facilitate smooth interactions within the department.
Work closely with faculty, staff, and students to achieve departmental goals.

Maintain accurate records related to student records.

What qualifies you for this role:
Required

A firm commitment to the mission of BYU
Bachelor¿s degree or equivalent combination of education and experience in related field(s)
Knowledge of accounting principles and use of related software
Competent and current in application of standard procedures and policy compliance for financial and HR functions
Intermediate skills in Microsoft Office Suite (Word, Excel, Outlook)
Professionalism, efficiency, and ability to maintain confidentiality
Excelle nt management and executive functioning capabilities
Ability to communicate effectively in both verbal and written communications
Ability to integrate multiple systems and processes into tasks and responsibilities

Preferred

Bachelor¿s degree plus four years in related field(s)

Awareness of government and BYU policies and regulations impacting financial and uman resources transactions


What we offer in return:

This position comes with fantastic benefits, including:
401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Generous vacation and sick time, plus 13 paid holidays
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term disability benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents

Discounts at the BYU Store and for many events at BYU


Employee Class:
Staff (Full-Time)


Work Location:
Provo Campus


Environment:
General office or other equivalently good environment


Physical Exam Required:
N

*Desired Start Date:

• As soon as possible

Job Close Date: 05/01/2024

Pay Level: 49


Approximate Starting Salary:
$44,500 - $58,000

Documents Required at time of Application:

Required:
Cover Letter,

Resume Optional:
Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values.

Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual.

If you share in our devotion to faith and to excellence, we have a place for you here at BYU