Legal Practice Assistant - Dallas - The ONeil Search Group

    The ONeil Search Group
    The ONeil Search Group Dallas

    1 day ago

    $65,000 - $155,000 (USD) per year * Legal
    Description

    Premier law firm is seeking an experienced professional to join their team as a Legal Practice Assistant in their Dallas office.

    5-15 years of experience as a Legal Practice Assistant or Executive Assistant is preferred.

    A minimum typing speed of 65 wpm is preferred.

    Key Responsibilities:

    • Provide direct administrative and legal practice support to the Dallas Office Managing Partner/Global Head of Trial and additional attorneys as assigned.
    • Open new clients and matters and prepare conflict of interest forms.
    • Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).
    • Maintain and organize client and administrative filings for lawyers following established procedures.
    • Prepare files using a document management system and maintain appropriate records for storage.
    • Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.
    • Maintain lawyers' contacts within our contact management system with accurate information and notes.
    • Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.
    • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
    • Draft routine correspondence and forms.
    • Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers' biographies.
    • Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.
    • Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.
    • Manage and coordinate lawyers' calendars, appointments, and meeting schedules.
    • Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.
    • Interface and establish ongoing positive business relationships with clients.
    • Maintain confidentiality of lawyer-client relationship.
    • Perform other related duties as required and assigned.

    Qualifications:

    • Bachelor's degree is preferred.
    • 5-15 years of experience as a Legal Practice Assistant or Executive Assistant is preferred.
    • Litigation experience a plus.
    • A minimum typing speed of 65 wpm is preferred.
    • Strong organizational, administrative, and technical skills with an ability to manage competing priorities in a fast-paced setting.
    • Excellent judgment, discretion, and timely decision-making skills.
    • Advanced proficiency in Microsoft Office; ability to format documents using Styles and proofread typed materials for grammatical, typographical, and spelling errors.
    • Must be available to be in the office 4-5 days per week.
    • Must be available to work overtime as requested.
    • Ability to lift banker's boxes (approx. 25 pounds).
    * This salary range is an estimation made by beBee
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