administrative assistant - Durham, United States - Spherion

Description

We are looking for an organized and reliable Administrative Assistant for our client in Durham, NC. The Administrative Assistant is responsible for creating a professional and pleasant first impression for our Clients, vendors, and employees. The Administrative Assistant properly directs guests to their destination upon arrival, answers and directs all incoming calls appropriately, orders supplies, and manages mailing, and managing conference room calendars.

This is a limited 30 day assignment, but could lead to more for the right candidate.

Responsibilities:
- Greet visitors and refer to appropriate staff members using proper office etiquette.
- Answer visitor?s questions and concerns professionally and courteously.
- Answer phone, route calls, and take messages.
- Screen calls and visitors to control interruptions.
- Order and maintain office supplies.
- Maintain meeting schedule of conference room and library.
- Maintain visitor logs.
- Process purchase orders.
- Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
- Research, price, purchase, and monitor inventory of office equipment and supplies.
- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
- Schedule and coordinate meetings and conference calls.
- Arrange amenities for meetings and conferences as needed.
- Maintain appearance of the lobby, front desk, conference room, and library areas.
- Ability to work with minimal supervision.
- Other duties as assigned.

Working hours: 7:00 AM - 4:00 PM

Skills:
- College degree preferred, but not required.
- A minimum of 2 years administrative/reception or customer service experience is preferred.
- Must possess excellent verbal and written communication skills.
- Exhibit exceptional interpersonal relationships with employees, peers, and customers.
- Ability to remain at assigned workstation for extended periods of time.
- Candidate must have strong emphases on organization and communication.
- Ability to multitask on a daily basis.
- Professional dress is required.
- Navigate through Quality Management System -CQ
- Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
- Ability to maintain and track budget/spending trends
- Experience with warehouse or supply chain environments is a plus
- Excellent verbal and written communication skills
- Clear and Professional diction in English

Education:
High School

Experience:
1-4 years

Qualifications:
- Administrative Experience
- Organizational Skills

If you are looking for a great opportunity to showcase your experience in administrative work, this might be the opportunity for you. Apply online today

Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities

Greet visitors and refer to appropriate staff members using proper office etiquette.- Answer visitor?s questions and concerns professionally and courteously.- Answer phone, route calls, and take messages.- Screen calls and visitors to control interruptions.- Order and maintain office supplies.- Maintain meeting schedule of conference room and library.- Maintain visitor logs.- Process purchase orders.- Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.- Research, price, purchase, and monitor inventory of office equipment and supplies.- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.- Schedule and coordinate meetings and conference calls.- Arrange amenities for meetings and conferences as needed.- Maintain appearance of the lobby, front desk, conference room, and library areas.- Ability to work with minimal supervision.- Other duties as assigned.

experience

1-4 years

skills

College degree preferred, but not required.- A minimum of 2 years administrative/reception or customer service experience is preferred.- Must possess excellent verbal and written communication skills.- Exhibit exceptional interpersonal relationships with employees, peers, and customers.- Ability to remain at assigned workstation for extended periods of time.- Candidate must have strong emphases on organization and communication.- Ability to multitask on a daily basis.- Professional dress is required.- Navigate through Quality Management System -CQ- Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint- Ability to maintain and track budget/spending trends- Experience with warehouse or supply chain environments is a plus- Excellent verbal and written communication skills- Clear and Professional diction in English

qualifications

Administrative Experience- Organizational Skills

education

High School