staff assistant - Denver, CO , USA, United States - Department Of Housing And Urban Development

Description

This position is located in the Department of Housing and Urban Development, Assistant Secretary for Public and Indian Housing.

If you do not meet any of the categories listed below, you may wish to apply under announcement 24-HUD-1141-P which is open for any U.S.

citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply.

As a Staff Assistant, you will:

• Manages the immediate Office and ensures that administrative practices and procedures used are consistent with the Office Director's policies. On own initiative recommends, designs and implements changes in office practices and procedures, as well as provides advice and instruction to staff secretaries on these procedures. Carries out individual assignments that involve coordination encompassing all aspects of HUD.
• Responsible for establishing priorities and bringing them to the supervisor's attention, or assigning them to other professionals within the organizational structure; exercising discretion in segregating priority issues from routine; referring correspondence replies to supervisor for signature, assuring the correspondence (a) conforms with established policy and or views of supervisor, Agency, or Department; (b) is grammatically correct and or returned with appropriate directions for correction; and correspondence prepared for signature meets specified format before referring to appropriate officials. The incumbent drafts and signs non-policy correspondence, using own or supervisor's name, and title, and initialing when signing supervisor's name.
• Serves as liaison between the Office Director and representatives of private industries, State and national organizations, State colleges and universities, Departmental, and other Government agency officials, members of Congress and others, and meets requests made by these individuals by furnishing them with current and background information on Office programs.
• Screens and receives all calls and visitors to the Office in a professional manner. Ascertains the nature of business, and using own discretion, determines whether and how to refer calls or visitors to supervisor or staff member.
• Exercises control over the Office Director`s calendar, with complete authority for commitment of time or appointments, speaking engagements, and various official contacts. The incumbent has full authority to change or adjust appointments or to arrange for a substitute based on a thorough knowledge of the Office Director's priorities and prior commitments.

You must meet the following requirements within 30 days of the closing date of this announcement.

Specialized Experience:

For the GS-9 grade level, you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-7 grade level in the Federal service.

Specialized Experience for this position includes:
Screening callers/visitors and referring correspondence to appropriate area.; AND

• Assisting in creating or updating office policies and procedures.; AND
• Creating and reviewing office correspondence for correct grammar, punctuation, format, and writing style in a database or other electronic system.; AND
• Assisting with program reviews, preparation of training needs, as well as assisting with special assignment plan of actions.

OR Education:

You may substitute education for general or specialized experience as follows: Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR LL.B.

or J.D., if related.

OR Combination:
You may qualify by a combination of experience and education.

To combine education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the education requirement must equal at least 100 percent.

Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

Experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

Time-in-Grade: In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:

For the GS-9 you must have been at the GS-7 level for 52 weeks.

Time After Competitive Appointment:

Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least three months in that appointment.