Project Construction Administrator - Baltimore
1 day ago
Job description
SummaryThis role provides high‑level administrative and project coordination support for a dynamic, fast‑paced team.
The position is responsible for managing project reporting, overseeing consultant documentation and budget tracking, facilitating communication with internal and external partners, and coordinating complex travel and expense processes.
The ideal candidate will bring strong organizational skills, exceptional professionalism, and the ability to manage multiple priorities while ensuring accuracy, efficiency, and smooth day‑to‑day operations.
Job DescriptionThe individual in this role will provide comprehensive administrative and project support to ensure the efficient operation of the team.
Key responsibilities include coordinating meetings, preparing and maintaining reports on active projects within the Pipeline Report, and creating and updating Shadow Pipeline reports prior to quarter‑end.
The position requires a thorough understanding of processing consultant agreements, change orders, and invoices, as well as tracking project budgets.
The role also involves regular communication with consultants and municipalities, gathering and consolidating data from multiple teams nationwide, and managing all travel arrangements and expense reports for two team members.
Additional duties may include supporting special projects as assigned.
Success in this role requires exceptional professionalism, strong oral and written communication skills, and outstanding attention to detail and follow‑through.
Requirements
- 4+ years of relevant professional experience
- Previous experience in commercial real estate; development or construction experience is highly beneficial
- Advanced Excel skills (including VLOOKUP, macros, spreadsheet merging, and the ability to manipulate exported data)
- Proficiency in Word (including chart and table creation), PowerPoint, and Outlook
- Experience with MRI, and Salesforce is a plus
Benefits:
Medical, dental, and vision insurance
401(k) plan with employer match
Paid holidays
3 weeks PTO
Paid sick leave
Life and disability insurance
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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