- Process requisitions and purchase orders for Operations & Maintenance (O&M) and Capital projects
- Attach required vendor documentation within Munis
- Review invoices for accuracy and prepare payment vouchers in Munis
- Maintain inventory accounting records within the Computerized Maintenance Management System (CMMS)
- Assist with pricing adjustments and project close-out within CMMS
- Answer and route phone calls and written correspondence
- Respond to door/gate calls and direct visitors as necessary
- Collect, verify, and enter service and parts requisitions into CMMS
- Maintain organized filing systems and office procedures
- Provide general administrative support including meeting scheduling and coordination
- Assist staff with routine questions and minor issues
- Communicate effectively both verbally and in writing
- High School Diploma or GED required
- Minimum 1 year of related work experience
- Experience with Accounts Payable software required
- Experience with Munis preferred
- Proficient in Microsoft Office Suite
- Ability to learn and navigate CMMS software
- Strong data entry and record-keeping skills
- Valid Indiana Driver's License (if operating a City vehicle)
- Strong organizational skills and attention to detail
- Ability to work independently
- Proficient in English
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Accounts Payable Specialist - Fort Wayne - Alpha Rae Personnel
Description
Position SummaryUnder the direction of the Program Manager VI - Administrative Services, the Administrative Assistant - Accounts Payable performs a variety of accounting and administrative duties to support daily operations.
The incumbent is expected to exercise sound judgment, independence, initiative, and professional expertise in conducting day-to-day responsibilities. All duties must be performed in accordance with City safety rules, department policies and procedures, and applicable federal, state, and local regulations.
Essential Responsibilities
Accounts Payable & Financial Processing
Education & Experience
Primarily office-based work requiring sitting, standing, walking, and occasional bending or reaching. Moderate noise environment.
Dress Code
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Accounts Payable Specialist
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