Accounts Payable Specialist - Fort Wayne - Alpha Rae Personnel

    Alpha Rae Personnel
    Alpha Rae Personnel Fort Wayne

    1 day ago

    Description
    Position Summary
    Under the direction of the Program Manager VI - Administrative Services, the Administrative Assistant - Accounts Payable performs a variety of accounting and administrative duties to support daily operations.
    The incumbent is expected to exercise sound judgment, independence, initiative, and professional expertise in conducting day-to-day responsibilities. All duties must be performed in accordance with City safety rules, department policies and procedures, and applicable federal, state, and local regulations.
    Essential Responsibilities
    Accounts Payable & Financial Processing
    • Process requisitions and purchase orders for Operations & Maintenance (O&M) and Capital projects
    • Attach required vendor documentation within Munis
    • Review invoices for accuracy and prepare payment vouchers in Munis
    • Maintain inventory accounting records within the Computerized Maintenance Management System (CMMS)
    • Assist with pricing adjustments and project close-out within CMMS
    Administrative Support
    • Answer and route phone calls and written correspondence
    • Respond to door/gate calls and direct visitors as necessary
    • Collect, verify, and enter service and parts requisitions into CMMS
    • Maintain organized filing systems and office procedures
    • Provide general administrative support including meeting scheduling and coordination
    • Assist staff with routine questions and minor issues
    • Communicate effectively both verbally and in writing
    Qualifications
    Education & Experience
    • High School Diploma or GED required
    • Minimum 1 year of related work experience
    • Experience with Accounts Payable software required
    • Experience with Munis preferred
    Technical Skills
    • Proficient in Microsoft Office Suite
    • Ability to learn and navigate CMMS software
    • Strong data entry and record-keeping skills
    Other Requirements
    • Valid Indiana Driver's License (if operating a City vehicle)
    • Strong organizational skills and attention to detail
    • Ability to work independently
    • Proficient in English
    Physical Demands
    Primarily office-based work requiring sitting, standing, walking, and occasional bending or reaching. Moderate noise environment.
    Dress Code

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