Contracts Specialist - Oregon, United States - Dedham Group

Description

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This is a permanent Health Services Consultant 3 position.


About Us:

The Executive Office of Resiliency and Health Security (ORHS) strives to respond to all-hazards public health emergencies with strength and decisiveness on behalf of Washingtonians and the communities in which they live to minimize impact on people and lives, sustain necessary response capabilities, and advance protections in advance of, during, and in the aftermath of a broad range of public health threats and emergencies.

The Administrative Services Office within ORHS supports grants, finance, contracts, performance management and community engagement activities in support of all ORHS programmatic and response activities.

Position Overview:

As a key Contracts Specialist within the Administrative Services Office, you'll champion compliance with federal grant regulations and ensure seamless contract monitoring for our public health and emergency preparedness partners.

Your role involves collaborating across teams to resolve fiscal issues, determine grant expenses, and offer technical guidance to both internal and external partners.

Key Responsibilities:

Contract Administration:
Negotiate and review contracts with public health jurisdictions, tribes, and vendors.
Conduct quality checks on contract documents and coordinate deliverable approvals.
Serve as the primary contact with the agency's contracting office and contribute to grant applications.


Federal Grant Compliance:
Review OMB circulars to ensure allowable expenses.
Address queries on federal compliance from partners.
Collaborate with teams to meet federal grant requirements.


Fiscal Monitoring & Audit:
Engagement in agency committees focused on fiscal monitoring.
Schedule and oversee fiscal monitoring activities.
Coordinate corrective actions with contractors and liaise with auditors.


Budget & Financial Activities:
Conduct quality checks on payments and assist in corrections.
Inform partners about budget/resource allocations in tandem with program administration .


Emergency Response:
Familiarize with agency tools for emergency response.
Serve in emergency response roles and participate in exercises to enhance preparedness.
About the DOHWe safeguard public health in an ever-evolving world.

Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily.

We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

Benefits and LifestyleWe prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle.

Discover more about 'Why DOH' by visiting .


Work Location and Flexibility:
The duty station for this position is in Tumwater, WA. A combination of in-person and mobile work may be approved upon request.


The Ideal Candidate:

Demonstrates the ability to address problems with new and effective solutions and identify key facts and accuracy in an array of data.

They develop positive, productive, respectful working relationships with co-workers and partners and possess and encourage integration of cultural, ethnic, and gender sensitivity and competence.

Required Qualifications:
We value all experience, whether it's paid or unpaid. What's important is that you showcase your relevant journey in your cover letter, resume, or applicant profile. Experience may have been gained concurrently.


Option 1 :
A bachelors degree or higher in Finance, Accounting, Business Administration, or a closely allied field; AND two (2) or more years of progressively responsible experience working with accounting, budget, contracts, or grants

OROption 2 :

An associate degree in finance, Accounting, Business Administration, or a closely allied field; AND four (4) or more years of progressively responsible experience working with accounting, budget, contracts, or grants.

OROption 3:
Five (5) or more years of progressively responsible experience working with accounting, budget, contracts, or grants.
ANDOne (1) or more years of working with federal rules and regulations including OMB Circulars

Desired Qualifications:
Two (2) or more years of experience in an emergency preparedness or emergency response program.

Intermediate skills and experience using MS Excel to create and manipulate large or complex spreadsheets, use mathematical formulas to calculate data, link worksheets, import data from other sources, filter lists, and create and format charts and graphs.

Experience using or Enterprise Reporting or other similar reporting system.
Experience working with diverse staff, contractors, and others.

Successful completion of Incident Command System Training including ICS100, 200, 700, 800, 300, and 400, or complete within the first 6 months of employment.

Application InformationClick 'Apply ' to submit your detailed application profile along with the following:

A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.

A current resume (without personal pictures) .Three (3) or more professional references , to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Attachments :

Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).

Veterans :

Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application.

Please remove or cover any personally identifiable data such as social security numbers and birth year.

Equity, Diversity, and InclusionWe regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal-opportunity employer.

We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veterans status, military status, genetic information, sexual orientation, gender expression, or gender identity.

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at

Technical Support:
Reach out to NEOGOV directly at for technical support and login issues

Conditions of Employment:

With or without accommodation, I am willing and able to:Work standard office hours for this position (8 am 5 pm, Monday Friday).Occasionally adjust work schedule to meet business needs,Occasionally work more than 40 hours per week to meet program needs orcritical deadlines.

(A flex schedule and/or partial mobile work option would be.considered for this position.)Provide availability for 24-hour on call duty based on a rotating schedule (Duty Officershifts).Work shifts in the Agency Coordination Center (ACC) on short notice during apublic health emergency.

Occasionally travel statewide and out of state when necessary to perform the core functions ofthe position. This may require overnight or multiple nights lodging.

Legally operate a state or privately-owned vehicle OR provide alternative transportation and travel long distances in both daylight and at night, and in snow and rain conditions.

Assist or perform work outside of regular job duties during a public health emergency fulfilling one or more roles on the Agency Incident Management Team.

Supplemental InformationThis recruitment may be used to fill positions of the same job classification across the agency.

Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.#J-18808-Ljbffr