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Executive Assistant
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Senior Executive Assistant
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Senior Executive Assistant
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Executive Assistant- Medical Staff
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Audit Services Manager
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Executive Assistant F/m/x
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Administrative Assistant
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Aquarium F/b Supervisor
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Assistant to The Chair, Radiation Oncology
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Executive Housekeeper
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Housekeeping Supervisor
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Executive Director, Internal Investigations
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Nursing Supervisor, Oncology
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UTMB Health Galveston, United States**Minimum Qualifications**: · Bachelor's degree or equivalent in related field; 3 years related experience. · **Job Summary**: · Develop and support consistent communications and strategies for marketing Academic Enterprise programs. This includes communicating about new, existin ...
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Ticketing
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Account Executive/ Outside Sales
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Materials Handling Technician
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Territory Manager
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Administrator - Asg Vii (Schools of Health
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Fleet Maintenance Manager
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City of Galveston Galveston, United States**About Us**: · Galveston plays host to over seven million visitors a year. They are attracted to the same features that brought visitors 100 years ago - the Island's natural beauty, first-class hotels and restaurants, the arts, cultural activities and recreational attractions. · ...
Executive Assistant - Galveston, United States - Texas International Terminals
Description
Executive Administrative AssistantOverview:
We are seeking a highly organized and dynamic Executive Administrative Assistant to join our team.
This role is pivotal in supporting senior management by managing administrative duties, coordinating events, handling expense and financial reports, and assisting with recruitment efforts.
The ideal candidate will be adept in Microsoft Office, possess strong planning skills, and have a keen eye for detail.
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative support to senior executives, including but not limited to managing calendars, scheduling meetings, and handling correspondence.
Event Planning:
Plan, organize, and oversee corporate events, ranging from internal meetings to large-scale conferences, ensuring they are executed flawlessly.
Financial Management:
Prepare, manage, and report on expense reports and financial documents, ensuring accuracy and compliance with company policies.
Recruitment Assistance:
Support the recruitment process by scheduling interviews, liaising with candidates, and coordinating hiring efforts.
Document Preparation:
Create, format, and edit documents using Microsoft Office Suite, ensuring all communications and presentations are professional and polished.
Stakeholder Liaison:
Act as the point of contact between the executives and internal/external stakeholders, maintaining strong, professional relationships.
Special Projects:
Take on special projects as assigned, demonstrating flexibility and the ability to manage multiple tasks efficiently.
Qualifications:
Education:
Bachelor's degree in Business Administration, Communications, or a related field.
Experience:
At least 7 years of proven experience as an Executive Assistant, with a strong background in event planning and financial management.
Technical Skills:
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is mandatory.
Organizational Skills:
Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
Communication:
Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and management.
Analytical Skills:
Strong analytical and problem-solving skills, with meticulous attention to detail.
Discretion:
Ability to handle confidential information with discretion and integrity.
What We Offer:
Competitive salary and benefits package. A dynamic and supportive work environment. Opportunities for professional development and growth. A role that offers variety, challenge, and the opportunity to make a significant impact.
If you are a proactive, highly skilled administrative professional with a passion for organization and a flair for event planning, we would love to hear from you.
