Accounting Technician III - Denver, United States - State of Colorado

Description

Department Information

This position is open to Colorados state residents and non-residents

• This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that.

The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel.

Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future Also, check out our excellent benefits package

CDOT for All

CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to

The eligible list created from this announcement may be used to fill one or more positions.

Description of Job

About the Work Unit

The Accounting Technician III works in The Colorado Department of Transportation's (CDOT's) Region 3 Business Office in Grand Junction, CO.

The Business Office ensures the financial integrity of all business transactions throughout Region 3 in meeting its fiduciary responsibilities to the public.

This unit acts as liaison to CDOT offices of the Controller, Financial Management and Budget, Procurement, Agreements and Chief Financial Officer.

Additionally, overall business services are provided to the Regional Transportation Director, Program Engineer East, West, and Central Sections, Maintenance Sections 2 & 6, Planning and Environmental Section, Civil Rights Unit, Safety Unit and Traffic Section.

The Chief Engineer has specified the financial responsibilities of Region Business Offices to be inclusive.

The work unit provides the following core functions:

• Financial Advice to the Regional Transportation Director and Division Directors
• Financial Reporting
• Region Program Management Office (PMO)
• Budget Planning and Coordination
• Project programming and expenditures/Program Delivery/Cash Management
• Accounts payable and receivable

About the Position

The Accounting Technician III provides business support in the following areas: Accounts Payable, Travel & Procurement card program compliance, financial reporting & SAP support.

Your duties and responsibilities will include, but are not limited to, the following:

• Classifies, verifies and records accounts payable transactions in SAP according to applicable rules, established policies and procedures.
• Reviews source documents for completeness, accuracy, clarity, proper coding and appropriate authorizations.
• Monitors monthly billing amount trends, reviews for outstanding amounts before processing for payment.
• Reports discrepancies and assists in investigation of vendor payment questions.
• Serve as Region Commercial Card Coordinator including:
• Providing guidance to Region cardholders and approving officials on commercial card requirements.
• Setting up new cards and cancel cards when necessary.
• Verifying that new cardholders complete training and forms correctly.
• Verifying that transactions have been completed in SAP.
• Analyzing to ensure that transactions are in compliance with PD 3.3 CDOT Commercial Card Program.
• Understanding controls placed on commercial cards to be able to answer employee questions and resolve issues. Controls include single purchase limits, cycle limits, and restrictions on certain types of purchases/merchant category codes.
• Troubleshooting end user issues with commercial card transactions.
• Adjusting limits as deemed necessary in coordination with the CDOT Commercial Card Program Administrator and the Region Business Office Manager.
• Ensuring documentation is accurate to withstand annual audit.
• Working with merchants to receive credit back for sales tax charged to commercial cards.
• Determining the appropriate level of commercial card violation in consultation with the Business Office Manager and the CDOT Commercial Card Program Administrator.
• Tracking commercial card violations and reporting to the CDOT Commercial Card Program Administrator on a monthly basis.

Supports the region by managing all phone accounts for engineering, management and support staff. Ensures policies are enforced, forms are submitted and documentation is in order. Receives miscellaneous funds from various sources, records amounts and deposits money into CDOT bank account. Backs up three Business Support staff when required. Cross trains with teammates on accounting technician support where/when appropriate.
Provides audit information when requested. Supports year-end close activities and year-end file rotation. Maintains accurate and up-to-date files. Assists with properly distributing incoming invoices to other staff in the Business Office.
Serves as Region copier coordinator, providing oversight in the region for scheduled upgrades, and proper billing and payments. Other job duties as assigned.


Work Environment:

• Your schedule will primarily be 8:00 am - 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• Occasional travel for training, meetings, etc.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• At least three years of professional experience with a primary focus in technical accounting, such as accounts payable.
• Experience working with spreadsheets and financial software is highly desirable.
• Experience working within State Fiscal Rules to support accounting or fiscal functions is highly desirable.

Substitution:

• Coursework from an accredited college or university in accounting or another field of study related to the duties of this position will substitute for the required experience on a year-for-year basis.

Please Note:
The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted.

Additional information submitted after the closing date of this announcement will not be considered in the review of your application.

In addition, part-time work will be prorated.

College Transcripts:

If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application.

Transcripts must show your name, the name of the school, all coursework and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report.

Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Condition of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications

The exceptional applicant will be an experienced accounting professional and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Successful completion of a bachelor's degree with an emphasis in Accounting;
• Commercial card and/or phone account management experience;
• Analytic skills to enable accurate, complete, and timely processing of financial data;
• Working knowledge of general accounting practices and standards, including GAAP, GASB, State Fiscal rules, State Financial reporting, and State Auditor requirements;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal, relationship-building, and customer service;
• Excellent reasoning, investigative, analytical, and problem-solving ability;
• Excellent communication skills, both written and oral;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Supplemental Information

Applicant Checklist

Complete Applications must include the following documents:

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
• A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date.

Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.

Resumes will not be accepted in lieu of a completed application.

Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:
All correspondence regarding your status in the selection/examination process will be via email.

Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.

We highly recommend that you set up your email to accept messages from "" and "" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position.

If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.


The Hiring Process:

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.

If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act.

These reports may be obtained at any time after receipt of the applicant's authorization.

As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction.

In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic.

"

Info Cubic, a consumer reporting agency, will obtain the report for CDOT.

Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at and Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.

The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks.

CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources.

The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative.

This form must be delivered to the State Personnel Board by email ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to ; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at under Rules.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran's status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA).

This applies to all employment decisions.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

LL(SAP # /PCR #56542)