Administrative Assistant, Houston - UNCF

    UNCF
    UNCF Houston

    1 day ago

    Description

    Administrative Assistant in Houston

    The ideal candidate is a highly organized administrative professional to join the UNCF fundraising team. They are comfortable working collaboratively with the development team, managing administrative tasks, coordinating information, and supporting day-to-day operations.

    This position requires initiative, good judgment, and is responsible for providing comprehensive administrative support to the local office.

    • Functions as an office manager ordering supplies, maintaining inventory, receiving packages checking mailboxes requesting equipment maintenance repair.

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      iUpdates manages accurate neat orderly electronic filing system from which files can be easily retrieved all staff. Updates records ongoing basis.
      Panguanigroupnumber_ groupprevious 'prepares handles routine correspondence including confidential matters treats appropriately.
      Greet receives visitors guides appropriate areas people.coordinates appointments assists managing schedules conference calls Arranges prepares agendas other materials mailing notices materials reserving facilities recording transcribing meeting minutes needed.Receives opens dates processes distributes incoming correspondence department staff coordinates outgoing mailing receives processes responses needed.Createmerges mass mailings types edits proofreads formats documents spreadsheets presentations forms reports policies procedures admin material high degree speed accuracy.sAssists maintaingonorrecordstrackingactionsnotesisfrontlinefundraisersinRaisersedgewithbiweeklybasis.Assistwithproposalssubmissionsdonorcampaignmailingsmaterialscontactlists.Proofreadreports presentationmaterialbusinessletterslabelsenvelopessentencegrammar punctuation spelling errors.Preparesemailsblastcorrespondenceperiodicreportsbasisoninstructions.obtaining necessarysignaturesapprovalsoutgoingcommunicationsassuringtransmittalaccuratedatainformationbothinternallyexternally.Designsandcreatesnewdocumentsrequestspoliciesappropriatereview Tosocialmedia postsgraphicdesigncollateralforeventsotheritemessupportfrontlinefundraisers.Suggestnewproceduresimproveoperatingefficiency.Maintainsupdatescontactfilesworkingwithraiseredgecontactsensureinformationcurrentpreferenceaddressemailphone titlescompanynamenamechangesprimary contactarrangedconfirmedstafftravelaccommodations travel carrentals.Supportliaisonofficesfunctionsnecessarycross-trainedotherfunctionscordinaterandacknowledgmentprocesswithin72hoursgiftreceived

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