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Administrative/Marketing Coordinator - Folsom, United States - Dokken Engineering
Description
If you are an excellent communicator, someone who takes pride in your work, is committed to providing exceptional work products, and is a team player with a friendly and positive attitude, we would like you to join our team.
We are seeking an Administrative/Marketing Coordinator for our Folsom HQ office. Under the guidance of our Administrative Team Leaders, your primary function will be to support our administrative services team which covers a wide variety of disciplines, including Front Office, Marketing, Office Engagement, and other various administrative tasks.
At Dokken Engineering, we deliver innovative engineering and environmental solutions for local, state, and federally-funded public works projects. Our core focus is infrastructure: roadways, bridges, highways and interchanges, bicycle and pedestrian paths, dams, and other public works facilities.
Duties & Responsibilities:
• Front Office: Assist Front Office with answering, screen, routing, and/or paging phone calls to appropriate party; greet and assist visitors; process/sort incoming and outgoing mail and overnight packages; maintain project administration/contract files and insurance certificates; and archive files to on-site storage, as directed.
• Marketing Proposals: Assist staff with routine editing and formatting of proposals and reports; facilitate production of these documents (printing/binding). Review, proofread, and edit complete proposals for grammar, design, and layout.
• Marketing Library: Assist in maintaining our library of marketing files including but not limited to staff resumes, project descriptions, project photos, technical narratives, and other pertinent proposal information. Continually update the marketing database for information used in proposals and other marketing materials. Maintain up-to-date boilerplates and other resources & tools.
• Office Engagement/Event Planning: Assist with planning/organizing office events, i.e., holiday party; company picnic; staff appreciation; team building, and association activities, etc.
• General Practice: Attend work daily and regularly from 8 a.m. to 5 p.m. Maintain polite and professional communication via telephone, e-mail, and in-person. Business casual attire.
Preferred Traits/Abilities:
• A self-starter, with the ability to work with minimal direction and supervision.
• Ability to multi-task and prioritize deadlines in a fast-paced environment.
• Strong computer skills with competence in Microsoft Word, Excel, PowerPoint, and PDF programs.
• Excellent organization skills, detail-oriented, and superior follow-up skills.
• Positive attitude with the willingness to assist others.
• Excellent communication skills and friendly demeanor.
• Consistent work history.
NOTE: Job duties and responsibilities are subject to change and may include other tasks, as assigned.
FLSA Status: Non-Exempt
Schedule: Full-time; Monday to Friday, 8:00 a.m. to 5:00 p.m.
Pay Rate: Ranging from $24.00 to $28.00 per hour, depending on experience; overtime for non-exempt classification, as needed and authorized.
Benefits:
• Paid holidays (10 days)
• Fifteen (15) days of paid time off (PTO)
• Comprehensive health insurance including medical, dental and vision with plan premium as low as $17.00/month.
• Employer-paid life Insurance ($70,000 face value) and long-term disability insurance (66 2/3% of monthly income)
• Retirement benefits including 401(k) Profit Sharing Plan and Employee Stock
• Ownership Plan
Introductory/Probationary Period: At-will employment; 90-day probationary period
Location: Folsom HQ Office; In-Person
Physical Requirements:
• Will sit, stand, or walk short distances for the entire duration of a workday.
• May stoop, kneel, or bend, on an occasional basis.
• Will climb stairs, step ladders, etc., occasionally.
• Will lift, push, or pull objects/equipment up to 40 lbs.
• Will required the use of hands to grasp, lift, handle, carry or feel objects on a frequent basis.
• May reach above shoulder heights and below the waist on a regular basis.
• Will use telephone, computer system, email, or other electronic devices on a regular basis to communicate with internal staff and external clients, vendors, or the public.
• Close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Equal Opportunity Employer Statement:
It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age, or disability. Such action shall include employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation.
