Office Coordinator - Hollywood
22 hours ago
Job description
Hollywood , FLDescription:
The Office Coordinator supports the daily operations of the office by managing office administration, facilities and building operations, vendor coordination, and reception coverage.
This role serves as a liaison to Human Resources, Managing Attorneys, assists with staffing and interview coordination, and ensures front-desk and office operations are completed to firm standards.
Roles & Responsibilities:
Serve as a liaison between attorneys, administrative staff, Human Resources, and management
Assist attorneys with reviewing staffing needs and support interview coordination
Schedule and coordinate candidate interviews, meetings, and logistics
Partner with HR on onboarding and offboarding attorneys and staff
Ensure reception desk duties are completed consistently and professionally
Oversee daily office operations and respond to staff and attorney requests
Manage building operations and maintenance for the firm-owned property
Obtain vendor quotes and submit quotes for internal approval
Coordinate approved building repairs and monitor completion
Oversee vendors, contractors, and service providers
Track invoices and coordinate billing with accounting
Maintain vendor records, contracts, and certificates of insurance
Coordinate office schedules
Maintain confidentiality of employee, attorney, and client information
Experience:
Minimum of 3 years of experience in office coordination, office management, or administrative support
Prior experience in a law firm or professional services environment strongly preferred
Experience working directly with attorneys, executives, or senior leadership
Experience supporting staffing coordination, including interview scheduling
Experience overseeing reception or front-desk operations
Experience coordinating vendors, facilities, and building maintenance
Experience with invoice processing, billing coordination, and quote approvals
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Contact Information:
-(Attention: Careers Team)
Job Type:
Full-time
Benefits:
Medical Insurance
Voluntary Vision and Dental Insurance
Voluntary Life Insurance
Short and Long Term Disability
401(k)
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Note:
All applicants must be legally authorized to work in the United States.
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Vernis & Bowling is an Equal Opportunity Employer.
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