Executive Assistant - Bridgewater, NJ
1 month ago
Job summary
We're seeking an Executive Assistant to work at a top pharmaceutical client in Bridgewater NJ With us it's all about finding the job that's just rightSchedule Mon – Fri 8:00am – 5:00pm Hybrid 3 days onsite Payrate $45 per hour Reporting to the vice president and head of investor relations the Executive Assistant will provide support to both the head of investor relations and the chief communications officer Key Responsibilities Manage complex executive calendars and strategically prioritize based on business needs Oversee end-to-end planning for quarterly earnings and sell-side calls partnering with IT teams and third-party vendors to ensure seamless execution Schedule high-profile meetings including investor analyst engagements as well as global quarterly town halls Manage arrangements scheduling related to companies participation at external investor conferences Prepare comprehensive briefing books for senior executives including quarterly earnings materials Investor conference presentations Draft prepare distribute communications on behalf of executive Coordinate domestic international travel flights ground transportation hotel accommodations develop detailed itineraries Process expense reports invoices purchase orders contracts assist ongoing budget tracking Review email printed approval requests e.g contracts expenses timely accurate processing in alignment company policies authority matrix Prepare PowerPoint presentations other materials needed Triage general investor-relations telephone email inquiries representing executive team professionally internal external stakeholders Support special projects cross-functional initiatives assigned Provide backup administrative support Office Chief Financial Officer Qualifications Bachelor degree preferred Minimum years demonstrated expertise executive administrative function least years supporting c-suite executive publicly traded company Superior attention detail maintaining consistent high levels of performance Maintain confidentiality discretion Strong ability work time-sensitive fast-paced environment Ability multi-task Track record demonstrating ownership execution primary responsibilities anticipating needs resolving issues quickly effectively Excellent verbal written communication skills respectful approachable demeanor Ability manage expectations meet deadlines work beyond core hours needed willingness remain contact after-hours weekends necessary What Happens Next Once you apply proceed next steps if your skills experience look good fit But don't worry even if this position doesn't work out you're still our network That means all recruiters will have access your profile expanding opportunities further Helping discover what's next career what we're all about so let get started Apply today As part of promise talent Kelly supports those who work us variety benefits perks resources Benefits eligibility employees voluntary benefit plans medical dental vision telemedicine term life whole life accident insurance critical illness legal plan short-term disability Retirement savings plan service bonus holiday pay transit spending account Paid sick leave applicable state local plan Click here more information available member Kelly Talent Community Get complete career fit with Kelly You looking keep career moving onward upward help do just that Our staffing experts connect you top companies opportunities where can learn grow thrive Jobs fit your skills experience importantly path want go career About Us Work changes everything And Kelley obsessed where take To fuel powers every step life ripple effect changes improves family community world Which why dedicated providing limitless enriching Ask people employ year We committed equal employment opportunities qualified applicants race color sex sexual orientation gender identity religion national origin disability veteran status age marital status pregnancy genetic information legally protected status affirmative action recruit employ advance individuals disabilities protected veterans workforce Requests accommodation application process directed Kelley Human Resource Knowledge Center Participates E-Verify federal government Form I-9 information confirm authorized U.S.
Job description
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