office manager - Houston - Tom Peacock Cadillac

    Tom Peacock Cadillac
    Tom Peacock Cadillac Houston

    2 days ago

    Default job background
    Full time
    Description

    Job Title

    Office Manager

    This role involves daily interaction with various teams, including Accounting Associates, Management, Sales and Service Associates, support staff, and customers.

    Key Responsibilities

    • Support the accounting function and financial reporting for the dealership.
    • Work closely with Management and other departments to ensure smooth operations and maximize success.

    Daily Tasks

    • Post funding notices and notify title clerks.
    • Supervise daily processes in the Accounting office.
    • Oversee Accounting staff performance.
    • Assist with staff coverage when needed.
    • Send out Daily Doc reports.
    • Ensure all accounting staff updates notes on schedules.
    • Manage vehicle floorplan payoff.
    • Review new charge accounts and oversee past due accounts.
    • Respond to emails in a timely manner.
    • Process positive pay uploads, review and approve/return exceptions.
    • Post and reconcile daily bank deposits.

    Weekly Duties

    • Approve Accounting Time Cards.
    • Send contracts-in-transit listings to Finance areas.
    • Review Accounting schedules for proper postings.

    Monthly Tasks

    • Print and reconcile Accounting schedules for final numbers.
    • Send monthly reconciled Advertisement Budget.
    • Complete County Vehicle Inventory Tax Report and Payment.
    • Assist with month-end duties as directed by the Comptroller.
    • Support miscellaneous projects assigned by the Comptroller.

    Requirements

    • Minimum 3-5 years of automotive dealership accounting experience.
    • Extensive knowledge of CDK/ADP and/or Reynold and Reynolds software.
    • Knowledge of bank and floorplan reconciliations.
    • Understanding of accounting schedules/controlled accounts/general ledger.
    • Proficiency in Microsoft Excel and Word.
    • Working knowledge of dealership accounting month-end close.
    • Supervisory experience.
    • Strong work ethic and attendance accountability.
    • Excellent communication and organizational skills.

    Benefits

    Medical, vision, dental and supplemental insurance, 401k retirement savings plan, paid time off, and holiday pay are included in the benefits package.

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