Administrative Coordinator - Honolulu - Finance Factor Ltd

    Finance Factor Ltd
    Finance Factor Ltd Honolulu

    5 days ago

    Description

    Overview

    Plays a pivotal role in ensuring the smooth functioning of the president's office by managing the president's schedule, communications, and travel arrangements, while also preparing for meetings and handling document management. Additionally, provides crucial support to the presidents leadership team to plan, organize and complete assignments, special projects, and initiatives, serving as a key liaison between the president and other staff and stakeholders. Ability to handle confidential information with discretion and prioritize tasks allows the president to focus on strategic leadership responsibilities, enhancing overall efficiency and productivity within the organization. Ability to manage multiple projects, deadlines and priorities.

    Minimum Qualifications

    • Proven experience as an administrative assistant or office admin assistant.
    • Knowledge of office management systems and procedures.
    • Working knowledge of office technology and equipment e.g. computers, printers and fax.
    • Strong customer service, people and communication skills.
    • Proficiency in MS Suite (Outlook, Word, Excel, MS PowerPoint) web and mobile applications.
    • Excellent time management skills and the ability to prioritize work and meet deadlines.
    • Attention to detail and problem-solving skills.
    • Excellent written and verbal communication skills.
    • Strong organizational skills with the ability to handle multiple priorities.
    • High School degree; additional qualification as an Administrative Assistant is a plus.

    Essential Functions

    • Answer and direct phone calls.
    • Plan, organize, coordinate and schedule appointments and events.
    • Plan meetings and take detailed minutes.
    • Write and distribute emails, memos, letters, faxes, and forms.
    • Assist in preparing regularly scheduled reports.
    • Develop and maintain a filing system.
    • Update and maintain office policies and procedures.
    • Order office supplies and research new deals and suppliers.
    • Maintain contact lists.
    • Book travel arrangements.
    • Submit and reconcile expense reports.
    • Provide general support to visitors, staff, agents and stakeholders.
    • Act as the point of contact for internal and external clients and stakeholders.

    This position is performed primarily in an office environment and requires prolonged periods of sitting at a desk and working on a computer. The role involves repetitive hand and finger movements, including typing and using a mouse, as well as extended screen time. The workspace is typically climate-controlled with standard office lighting and noise levels. Occasional walking, standing, or light lifting (up to 15 pounds) may be required.

    #J-18808-Ljbffr

  • Administrative Coordinator

    5 days ago

    Only for registered members FINANCE INSURANCE MAIN, HONOLULU, HI, US

    Plays a pivotal role in ensuring the smooth functioning of the president's office by managing communications travel arrangements preparing meetings handling document management. · Manages president's schedule communications travel arrangements. · ...

  • Administrative & Marketing Coordinator

    1 week ago

    Only for registered members Honolulu

    We are seeking a highly organized and proactive Administrative & Marketing Coordinator to support both daily operations and marketing initiatives. · Bachelor's degree in Marketing, Business Administration, Communications or a related field preferred. · ...

  • Administrative Project Coordinator

    2 weeks ago

    Only for registered members Honolulu

    ++As part of our Power sector, you'll help shape how electricity is generated, transmitted and delivered as global energy demands grow. · +Type, format and organize project documents, reports, specifications and correspondence · Create and maintain paper and electronic files · ...

  • Administrative Project Coordinator

    3 weeks ago

    Only for registered members Honolulu

    We believe architecture is more than designing buildings, it's about providing solutions to societal challenges and creating stronger, more vibrant communities. · ...

  • Administrative Project Coordinator

    2 weeks ago

    Only for registered members Honolulu, Hawaii, United States

    In this role at HDR you will count on type format organize project documents reports specifications correspondence create maintain paper electronic files order insurance monitor insurance certificates apply company quality assurance guidelines procedures project document manageme ...

  • Administrative Project Coordinator

    2 weeks ago

    Only for registered members Honolulu, HI

    We believe electricity powers modern life. As part of our Power sector, you'll help shape how electricity is generated, transmitted and delivered as global energy demands grow. · ...

  • Administrative & Marketing Coordinator

    1 week ago

    Only for registered members Honolulu

    We are seeking a highly organized Administrative & Marketing Coordinator to support daily operations and marketing initiatives. · Bachelor's degree in Marketing, Business Administration, Communications or a related field preferred. · ...

  • Clinical Administrative Coordinator

    1 month ago

    Only for registered members Honolulu $17.74 - $31.63 (USD)

    This position is for a Clinical Administrative Coordinator at Optum in Hawaii. The role involves managing administrative intake of members, working with hospitals and clinics to manage requests for services, and processing prior authorizations. · Manage administrative intake of m ...

  • Administrative Project Coordinator

    3 weeks ago

    Only for registered members Honolulu $47,000 - $67,000 (USD)

    +Job summary · As part of our Architecture practice at HDR, you'll contribute to the design and delivery of spaces and experiences that advance community well-being around the world.We bring together architects, planners, designers, and technical experts to solve complex design c ...

  • Administrative Project Coordinator

    2 weeks ago

    Only for registered members Honolulu $51,000 - $73,000 (USD)

    As an Administrative Project Coordinator at HDR, you'll play a key role in supporting project teams by managing documents, reports, and correspondence. · In this role, you'll work closely with multiple project managers and teams to coordinate tasks, track deliverables, and ensure ...

  • Clinical Administrative Coordinator

    1 month ago

    Only for registered members Honolulu, HI Remote job

    Job summary · This position is Remote in Hawaii. You will have the flexibility to work remotely as you take on some tough challenges. Optum is a global organization that delivers care aided by technology to help millions of people live healthier lives. · High School Diploma / GED ...

  • Administrative Coordinator/Receptionist

    3 weeks ago

    Only for registered members Honolulu Full time

    The Administrative Coordinator/Receptionist will greet, assist, and provide direction and information to visitors, clients, and other guests of the University of Hawai'i Foundation. · ...

  • Catholic Administrative Religious Education Coordinator

    2 weeks ago

    Only for registered members Honolulu

    This position supports Catholic faith formation programs in a structured environment. · Coordinate programs and support clergy and ministry leaders. · ...

  • Catholic Administrative Religious Education Coordinator

    2 weeks ago

    Only for registered members Honolulu Metropolitan Area

    Bishop & Company is recruiting for a Catholic Administrative Religious Education Coordinator to support Catholic faith formation programs serving a diverse community of families and individuals in a structured, mission-driven environment. This position is well suited for an organ ...

  • Catholic Administrative Religious Education Coordinator

    2 weeks ago

    Only for registered members Fort Shafter, HI

    We are seeking one highly qualified individual to serve as a Catholic Administrative Religious Education Coordinator in support of the U.S. Army Garrison Hawaii Chapel program. · ...

  • Administrative Coordinator, Destination Management Company

    1 month ago

    Only for registered members Waikīkī, HI

    We are currently seeking several Administrative Coordinators to join our team in Honolulu supporting Sales and Operations teams. · We are a multi award winning Destination Management Company providing specialized services for clients from event development to financial reconcilia ...

  • Administrative Coordinator

    1 week ago

    Only for registered members Kapolei, HI

    An HCCF Administrative Coordinator (AC) provides quality services to clients and their families through clerical duties. · ...

  • Catholic Administrative Pastoral Life Coordinator

    2 weeks ago

    Only for registered members Honolulu, HI

    The Catholic Administrative Pastoral Life Coordinator will provide administrative support to the Catholic Chaplain and Priest in conducting religious education services at US Army Garrison Chapel, Hawaii. This includes assisting with program materials, maintaining records, and co ...

  • Logistics Coordinator/ Administrative Assistant

    4 days ago

    Only for registered members Kapolei

    An on-site team is seeking a Logistics Coordinator / Administrative Assistant to support permitting documentation scheduling and communication with utility partners. · ...

  • Catholic Administrative Pastoral Life Coordinator

    1 week ago

    Only for registered members Oahu, HI

    Job Summary · The Catholic Administrative Pastoral Life Coordinator coordinates Catholic religious education and community support activities. · ...

  • Catholic Administrative Religious Education Coordination

    1 month ago

    Only for registered members Waipahu $18 - $20 (USD)

    We are seeking a Catholic Administrative Religious Education Coordinator to provide structured administrative support to Catholic Religious Education programmes. · This role offers clear structure, meaningful responsibility, and the satisfaction of supporting faith formation acro ...

Jobs
>
Administrative coordinator
>
Jobs for Administrative coordinator in Honolulu