Data Systems Analyst - Hoboken, United States - Taleo BE

Description

Job Description

To be considered for the position, please submit a cover letter, resume and a list of three references.

Essential Duties & Responsibilities:

Database Queries & Reports; Prepare and provide data for periodic reports;
Coordinate and implement SEVIS reporting procedures for data collection and Batch processes; identify Batch glitches; assists in training staff members on Batching;
Perform complex data reconciliation and analysis to ensure institutional compliance; responsible for preparing and compiling statistical reports through Terra Dotta, SEVIS, and Stevens systems (Workday); develop graphic representations of data for presentations and reports
Manage continual updates and maintenance of standard Terra Dotta email texts.
Manage, monitor and update data reported to SEVIS;
Manage F-1 & J-1 alerts for international students & scholars in SEVIS and Terra Dotta;
Provide periodic technical status and reports to the Director
Provide information and recommendations to ISSS staff.
Coordinate with the Information Technology department to make upgrades to systems as needed;
Attend conferences and give conference presentations when needed on Database Maintenance & Management
Manage new and continuing student registration in SEVIS, via batch. Manage communication and address updates to SEVIS, via batch.
Manage SEVIS-related database maintenance and data clean-up services as needed (duplicate records, data inconsistencies, archiving, etc.).
Manage, monitor and ensure record retention per the University record retention policy and federal regulations.
Manage Student Information System (Workday) to Terra Dotta data feed.
Manage, monitor and update Stevens' student information system (Workday), including reports, queries and data

Perform system audits to ensure the integrity and consistency of data in Terra Dotta, and campus databases, with SEVIS data, and manage correction of any inconsistent data.

Respond to and resolve technical or institutional access problems related to electronic business processes, or request and coordinate outside help when needed.

Manage all student/scholar-related IT ticket submissions and Terra Dotta portal/eForm issues for F-1 and J-1 students.

Manage, monitor and update Stevens ISSS website/internal web pages/systems; Manage client and departmental inquiries related to access to Terra Dotta portal/eForm submission, Terra Dotta/SEVIS portal pin resets, merging records and eForm resets.

Provide back up support for the University database maintenance and data clean-up services as needed (duplicate records, data inconsistencies, archiving, etc.).

Submit tickets to IT and/or contact Terra Dotta in the event of unexpected system issues.

Database & Electronic Business Services Production & Development Identify and research areas for technical improvements to ISSS processes, and suggest potential changes or enhancements.

Monitor effectiveness of new processes, propose and implement changes as appropriate, and expand as needed to serve new purposes.
Provide recommendations for continuous improvements in data collection and maintenance, and for improvement of data integrity. Participate in activities and groups related to database and system improvements.
Provide consultation on web-based database application development projects for Terra Dotta.
Train ISSS staff in use of advisor-related SEVIS/Workday/Slate, Terra Dotta and website functions. Campus-wide Terra Dotta training and on-going productions support including documentation to be used for training and on-going reference.

Maintain campus-wide electronic business process documentation and update as needed due to updates in SEVIS and other database systems, as well as changes in internal ISSS processes and procedures.

Monitor all SEVIS and Terra Dotta alerts for F-1/J-1 students remain current with SEVIS-related and regulatory updates pertaining to international students and scholars to ensure institutional compliance.

Create Terra Dotta tracking mechanism and monitor international student and scholar compliance with Stevens and federal health insurance requirements.
Monitor daily Terra Dotta workflow for errors and resolve or route to appropriate person for resolution.

Advise international students and scholars to the extent necessary to make recommendations for revision of existing, or creation of new, ISSS electronic business processes.

Act as a primary resource/liaison to other departments regarding the data/records and status of international students and scholars;
Perform duties of a Designated School Official (DSO) and Alternate Responsible Officer (ARO);
Work with the Associate Director for Incoming International Student to process I-20s during peak season; issue DS-2019s for newly accepted and visiting students;
Provide counseling and advising support to international students on immigration related matters, including changes of status, leave of absence, and transitional and other support issues; as a member of the on-call team of advisors hold regular open office hours;
Serve as a resource on immigration regulations, policies and practices to faculty and staff;
Oversee F-1 immigration check-in and the SEVIS registration process;
Assist in the development, implementation, and presentation of specialized workshops and programs;
Assists in designing and updating office handouts, forms, presentations, and websites;
Assists in ensuring University compliance with federal immigration laws and SEVIS regulations;
Performs other job related duties as assigned.

Minimum Requirements:

A Bachelor's degree in a relevant field.

Three (3) years of relevant work experience in a higher education environment, with international student and exchange scholar populations and regulations, including understanding of SEVIS, F, and J Visa requirements or/and 3 years of specific experience with database/statistical software, tools and information retrieval methods, such as SAS Enterprise Guide, SAS Visual Analytics, Qualtrics, Google Looker Studio, Slate, Formstack, Stata, Workday, Tableau, Denodo, and SQL Developer.

Demonstrated experience with SQL and managing relational databases.
Advanced proficiency with Excel, Google Sheets and Microsoft apps
Proficiency in various programing and reporting languages including HTML, Java, and Liquid Markup

Experience using data visualization to effectively and efficiently convey complex statistical/analytical concepts to lay audiences including administrators, faculty, and other decision-makers and stakeholders.

Excellent planning analytical, problem solving, customer satisfaction, communication and interpersonal skills.
Ability to make administrative/procedural decisions, direct complex projects, meet deadlines, track accomplishments and meet established goals and objectives
Skill in using data systems
US Citizenship or Permanent Resident required to access SEVIS due to the government designation required.

Department
International Student and Scholar Services - Operations

General Submission Guidelines:

Please

submit

an online application to be considered a candidate for any job at Stevens

. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Academic Submission Guidelines:

Please

submit

:

Cover letter

C

urriculum

vitae

R

esearch

statement

T

eaching

statement that includes a) teaching interests, b) teaching philosophy, and c) a plan on how to create an inclusive environment for students of all backgrounds in terms of classroom teaching, student advising, and graduate student mentoring

C

ontact

info for at least 2-3 references (

school-specific

;

p

lease refer to job posting

)

Still Have Questions?
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regarding

your application, please contact

.

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer.

Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds.

Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

NSF ADVANCE Institution

Steven's values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty

,

and staff of all backgrounds. We are an NSF ADVANCE institution committed to

equitable

practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act.

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